Procurement and Vendor Payment Manager (Finance Manager)

Job ID

Location

School of Journalism

Full/Part Time

Full-Time

Regular/Temporary

Regular

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POSITION DETAILS

The Craig Newmark Graduate School of Journalism at CUNY, founded in 2006, has become nationally recognized for its innovative programs. The only public graduate journalism school in the northeastern U.S., it prepares students from diverse economic, racial, and cultural backgrounds to produce high-quality journalism.

As the profession continues to reinvent itself for the digital age, the Newmark J-School is at the forefront of equipping the next generation of journalists with the reporting, writing, interactive, technological, and entrepreneurial skills they need to find stories and tell them effectively. The school currently offers a Master of Arts in Journalism, a unique bilingual M.A. in Journalism for students fluent in English and Spanish, and the nation's first M.A. in Engagement Journalism.

The Craig Newmark Graduate School of Journalism seeks a Procurement and Vendor Payment Manger. This position report to the Director of Finance.

Duties include but are not limited to:

• Works closely with the Finance team, all Departments, Centers, Programs, including ACE, Foundation, Graduate Council, and Technology and Library Committee (Tech Fees), to anticipate, identify, meet and manage all-funds procurement, vendor payment and expense reimbursement needs within allocated budgets, and where applicable, under shared services with CUNY Central Vendor Management, Procurement, Accounts Payable and Cash Management Offices;
• Manages purchase requisitions (includes review, approval, and follow-up of all purchase requisitions submitted via CUNYfirst; handles Foundation purchasing requests, assists end-user departments with requests for Procurement CUNYfirst access, and conducts product, service, and pricing research;
• Develops, reviews and edits contracts, MOUs, and agreements including revenue contracts and scope of work, product specifications, vendor order forms, and procurement justification memos for both School and Foundation, and work with both School and Foundation Legal Counsel where applicable;
• Reviews and approves all travel authorizations, travel and expense reimbursement reports; conduct end-user department training, and assists end-user departments with requests for Travel & Expense CUNYfirst access;
• Manages receipt and vendor payment requests including catering payment requests, manages training and reconciliation process for credit card transactions including use of P-Card or other assigned credit cards to pay for authorized transactions under School and also the Foundation and ensures appropriate support documentation and compliance with established policies, procedures, and agreements;
• Manages procurement and vendor payment internal and external audits and risk assessments;
• Formulates sound financial strategies and streamline the implementation of established School, Foundation, CUNY, NYS, and NYC procurement and vendor payment policies, procedures, and internal controls including updating the Finance webpage, and recommends and implements improved efficiencies and cost-saving opportunities;
• Assists in unit planning, such as setting and monitoring progress toward meeting goals and objectives, assist with special initiatives and projects;
• Attends School and CUNY-wide Procurement and Accounts Payable meetings and serves on School committees;
• Supervises one vendor payment staff.

Until further notice, this is a hybrid position, eligible to work remotely and work on-site in the office.

QUALIFICATIONS

Bachelor's Degree and six years' related experience required.

A preferred candidate should have:

• Experience with PeopleSoft procurement and other finance modules, and computer and web technology.
• Experience in higher education.
• Strong knowledge of and experience with CUNY, NYS, and NYC procurement, expense reimbursement, and vendor payment policies and procedures.
• Strong and effective verbal, written, and interpersonal communication skills and ability to effectively train on established policies and procedures.
• Strong organizational skills with the ability to take initiative, problem-solve, manage multiple projects simultaneously, and work collaboratively in a team environment.
• Ability to work occasional evenings and weekends.

Candidates must be legally authorized to work in the United States on a full-time basis. Sponsorship will not be offered for this position.

CUNY TITLE OVERVIEW

Manages the financial activities of a College or major program.

• Advises management regarding funding appropriateness and proposes fiscal solutions to resolve academic and/or administrative issues
• Develops and recommends policies and controls to assure the responsible use of resources
• Supports strategic planning processes; assesses outcomes and makes recommendations regarding resource allocations
• Prepares and manages production of statistical/analytical reports pertinent to financial and operational activities
• Assists in developing budgeting policies and procedures, and interprets University-wide policy
• Liaisons with auditors and other internal and external agencies as necessary
• May negotiate contracts
• May hire, supervise and train finance and/or clerical staff and manage related administrative functions
• Performs related duties as assigned.

Job Title Name: Finance Manager

CUNY TITLE

Higher Education Associate

FLSA

Exempt

COMPENSATION AND BENEFITS

$96,602 - $100,329.Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Please click on "Apply Now" which will bring you to the registration screen. If you are a new user, you must register to apply. If you already have a user ID, please use your existing ID to apply. Please make sure to upload a cover letter and resume in Word or PDF format.

CLOSING DATE

Open until filled with a review of resumes to begin on October 2, 2023. (REVISED)

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.