The Africana Center at Tufts University works to implement programs designed to encourage and support the intellectual and individual growth and awareness of all Tufts Undergraduates. These programs include lectures, workshops, concerts, and films, as well as a range of additional activities and programming that reflect and celebrate the intellectual and cultural traditions of people in the African Diaspora. The Center also sponsors programs that promote an understanding of and respect for diversity, multiculturalism, and equity issues.

Reporting to the Senior Director of the Africana Center, the Administrative Coordinator provides comprehensive administrative support. This role will handle complex and confidential situations and requests and will oversee the daily operation of the Africana Center, evaluating workflow and productivity and providing direction and guidance to office staff. The successful candidate will possess a good sense of humor, strong interpersonal skills, and a dynamic professional presence.

The Administrative Coordinator will handle the below duties:

• Monitor budget accounts, uploading financial data, and executing authorized financial transactions responsibly.
• Gather data, conduct research, and draft reports and other complex documents and materials.
• May proofread and edit, and design layout and graphics for brochures and presentations as needed.
• Plan and coordinate meetings and special events, including contacting speakers, designing promotional material, and coordinating support for speakers and presenters.
• May coordinate programs and/or projects for the department.
  

Basic Requirements:

• Knowledge and skills as typically acquired by a Bachelor’s degree and 3-5 years of experience in administrative support OR an Associate degree and 5+ years of experience in administrative support
  
• Advanced knowledge of Microsoft Office suite, including word processing, editing and graphics functions, spreadsheet, and database knowledge
• Bookkeeping or basic accounting knowledge
• 2+ years’ experience in using/managing electronic databases/records
• Superior organizational skills and problem-solving skills
• Excellent oral and written communication skills
• Demonstrated ability to manage multiple projects/tasks with a high level of accuracy, confidentiality, sensitivity, good judgment, and attention to detail

Preferred Qualifications:

• Experience working in a busy, high traffic office environment
  
• Interest and experience in digital media communications
  
• Experience with college students and an interest in college student affairs
  

Special Work Schedule Requirements:

This is a hybrid role expected to be in person for programs and events scheduled in advance and occasionally for routine work, but otherwise has flexibility for remote and in person work.