Department: MED-NU-FSM Off of Dev & Alumni
Salary/Grade: EXS/5
 

Job Summary:

As a member of the Operations and Finance team, the Financial Coordinator supports the financial operations of the Feinberg School of Medicines Development and Alumni Relations office. The coordinator provides transactional oversight and applies industry and professional standards, university policy and procedure, federal and state laws, and other regulations as applicable. The Financial Coordinator represents and guides the departments business areas on internal and/or external financial affairs by exchanging information. Areas of responsibility include:

        Accounting policy and procedure

        Accounts payable

        Accounts receivable

        Analysis

        Appropriation charges

        Balancing

        Budget

        Business continuity planning

        Chart and/or account coding

        Creating new accounts

        Expense reimbursement          

        Financial Statements

        Forecasting

        Inventory

        Journal and/or ledger

        Petty cash

        Procurement card program

        Purchase orders

        Reconciliation

        Reporting

        Transfer charges

Specific Responsibilities:

Budget:

        Prepares materials for annual budget planning such as analysis, forecasts, budget performance reports, and year-end close data.

        Provides updated budget estimates and account research.

        Guides units of responsibility through university budgeting and forecasting processes, reviews budget and forecasting submissions.

        Serves a primary role in the development and implementation of the annual budget, including fiscal resource allocation of appropriated revenues and expenses.

Analysis, Statements and Reporting:

        Creates daily, monthly and/or annual analysis and reports regarding area/unit, accounts, funds, expense and/or revenue allocation, etc. 

        Prepares financial analysis and lead schedules for operational expenditures.

        Executes monthly/quarterly/annual journal entries, reports and statements.

        Maintains and updates financial models and analysis.

Transactions:

        Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account. 

        Enters individual and/or summary of transactions into journals and/or general ledger or other NU enterprise system. 

        Reviews: ensures approval based on alternatives regarding practice and policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles and provides receipts (as appropriate) for transactions. 

        Processes transfer and/or appropriation charges and may balance and/or close accounts. 

        Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction and guidance for customers/vendors; corrects or escalates. 

        Maintains Chart of Account lists.

     &