Putnam County

Market Range - 03

Duties/Responsibilities:

The County Extension Administrative Support Assistant II is directly responsible to the County Director. Time allotment will be approximately 30% Agriculture and Natural Resources; 30% Family and Consumer Sciences; 30% 4-H Youth Development and 10% Community Economic Development. Duties include:

* Perform Administrative Assistant duties for staff and clientele that meets the needs of all eligible clientele regardless of race, color, national origin, age, sex, disability, religion or veteran status.

* Greet Clients and answer telephone requests in accordance with general instructions.

* Create, proofread and edit documents including letters, newsletters and reports.

* Maintain county website, calendar and social media web pages.

* Gather and compile information as requested for files or reports.

* Maintain all administrative departmental and financial records using the UT system software in compliance with UT fiscal policy.

* Process financial transactions using UT software including but not limited to IRIS, Concur, Quicken and serve as department manager in the online receipting system.

* Utilize Microsoft Office (Word, Excel and Power Point), Microsoft Teams, Share Point, WordPress and outlook Explorer.

* Inventory, account for, and maintain equipment, including but not limited to copiers, printers, scanners, shredders, laminators, projectors and postal machines.

* Schedule meetings, arrange appointments and make travel arrangements as requested.

* Stay updated on all Extension policies and procedures and other resources.

* Attend administrative training, seminars, and conferences as needed to perform the job.

* Responsible for preparing and reconciling monthly financial and payroll reports per UT policy.

* Assist County Director in maintaining professional office/workspace.

* Assume other duties as assigned.