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Administrative Assistant
University of California Irvine
Administrative Assistant
University of California Irvine
 University of California Irvine Administrative Assistant Updated: Sep 15, 2023 Location: Irvine-Campus Job Type: Department: Neurosurgery Job Opening ID: 58996 Working Title: Administrative Assistant Department: Neurosurgery Bargaining Unit: CX FLSA: Non-Exempt Payroll Job Code: 004722 Job Location: UCI Campus- Irvine Percent of Time: 100% Work Schedule: Ex. 8-5, M-F Employee Class: Career Position Summary: The AAIII position will actively participate in administrative activities for the Department of Neurological Surgery, which include day-to-day problem solving and interaction with other divisions and departments. The AAIII candidate must be self-motivated, work with general direction, and be able to receive feedback constructively. The AIII will be able to efficiently multi-task while being detail oriented in a fast paced environment. The AIII will adhere to project deadlines. The AAIII must maintains strict confidentiality and professionalism in interactions and collaborative efforts. Must be able to work with different groups within the university system. The AAIII will assist the department of Neurological Surgery financial analyst with departmental reimbursements through payment processing and reimbursement of expenses such as travel, membership dues, licenses, registration fees, entertainment, etc. Serves as administrative support to faculty in support of all academic functions to include maintaining calendars, scheduling travel, on and off-site meetings, appointments, transcription/typing all correspondence, updating curriculum vitae, and responds to students, residents and faculty requests. Serve as backup for patient scheduling, phone calls, administrative tasks as necessary due to unforeseen absences/ vacancies and/ or additional workload. Other assignments as assigned by supervisor or department administrator. Total Compensation: In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. $27.34 - $39.18 (Hourly Rate) Required: Demonstrated skill and experience in reimbursements, patient referrals, and healthcare insurance Demonstrated experience with UCI systems- Epic, GE, Excel, Word, Adobe Acrobat. Skill and familiarity with computer systems and software. Demonstrated skill in auditing incoming information. Ability to analyze information, problems, situations and procedures and being resourceful enough to find appropriate solutions. Ability to anticipate possible issues, and try to eliminate or mitigate. Ability to be flexible and work independently as well as collaboratively with faculty and staff to achieve defined goals. Possess good judgement, confidentiality and discretion Excellent interpersonal skills and ability to communicate effectively with a diverse group of individuals in a professional manner. Strong organizational skills. Ability to work effectively as a team. Preferred: Demonstrated skill in understanding basic account principles Demonstrated skill in reconciliation, recordkeeping and analyzing information Minimum 1 year or equivalent in education or combination in patient referrals, insurance, appointment scheduling. Conditions of Employment: The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment: Background Check and Live Scan Legal Right to work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements. California Child Abuse and Neglect Reporting Act E-Verify Pre-Placement Health Evaluation Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php Closing Statement: The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu. Conditions of Employment: The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment: Background Check and Live Scan Legal Right to work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements. California Child Abuse and Neglect Reporting Act E-Verify Pre-Placement Health Evaluation Details of each policy may be reviewed by visiting the following page - https://apptrkr.com/get_redirect.php?id=4603793&targetURL= Conditions of Employment: The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment: Background Check and Live Scan Legal Right to work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements. California Child Abuse and Neglect Reporting Act E-Verify Pre-Placement Health Evaluation Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php Closing Statement: The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu. To apply, visit https://careersucirvine.ttcportals.com/jobs/13358269-administrative-assistant Copyright 2022 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-591210737098f84d8bb797d055124377
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Internal Number: 4603793
Since 1965, the University of California, Irvine has combined the strengths of a major research university with the bounty of an incomparable Southern California location. UCI's unyielding commitment to rigorous academics, cutting-edge research, and leadership and character development makes the campus a driving force for innovation and discovery that serves our local, national and global communities.
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