Department: MCC Materials Science & Engg
Salary/Grade: NEX/11

Job Summary:

�        Provides day-to-day financial & accounting support using an advanced knowledge of applicable skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies & procedures to complete work that includes successive steps & involves some non-routine problems &/or decisions.

�        Applies industry and professional standards, university policy and procedure, federal and state laws and other regulations.

�        Provides administrative &/or clerical support.

Please highlight areas of responsibility below

�        Accounting policy & procedure

�        Accounts payable

�        Additional/special pay

�        Analysis

�        Audit

�        Bank deposits

�        Budget

�        Business continuity planning

�        Cash receipt

�        Chart &/or account coding

�        Expense reimbursement

�        Grants &/or awards

�        Journal &/or ledger

�        Payroll

�        Petty cash

�        Procurement card program

�        Purchase orders

�        Reconciliation

�        Reporting

�        Student funding

�        Transfer charges

�        Treasury

�        Wire transfers

Please Note: Supervisor provides objectives & deadlines.  Work is reviewed for fulfillment of objective & deadlines & overall compliance with policy & procedures.  EE completes some activities without direction, informing supervisor only of potentially controversial matters, &/or far-reaching implications.

Specific Responsibilities:

Budget:

�        Maintains & tracks individual budget accounts

�        Updates calendar, spreadsheets, templates & forms; monitors submissions.

�        Completes reconciliation procedures.

�        Creates summary reports. 

Analysis, Statements & Reporting:

�        Provides reports to managers/PIs in tracking payment status & notification when balances & activities do not comply with policy, procedures or are inadequately prepared. 

�        Creates reports & queries; reviews for incomplete records, data entry errors, &/or accounting mistakes. 

�        May analyze open encumbrances that are no longer valid & recommend appropriate modifications to ensure smooth processing of financial transactions. 

Transactions:

�        Completes & maintains transactions in enterprise systems.

�        Provides review and oversight of all types of financial  transactions some of which may be complex in regard to size or duration of account. 

�        Reviews; ensures approval based on alternatives regarding practice & policy.

�        Troubleshoots problems.

�        Performs vendor/account research as needed.

�

About Northwestern University

Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.

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