Position Number: 001850

Department: Coll of Computing&Informatics (Col)

Employment Type: Permanent - Full-time

Months Per Year: 12

Essential Duties and Responsibilities:

• Record and reconcile PIFA's and Overhead's allocation and activities monthly in shadow systems
• Provide monthly reports to the Department Chair and PIs for different types of fund
• Manage start-ups funding and expenses for new faculty
• Make recommendations regarding the use of funds to ensure spending complies with guidelines for type of fund.
• Collaborate with the Dean's office's financial team in managing department budget allocation and spending.

• Submit requisitions through 49erMart and input received goods in the system.
• Process electronic pay requests, new contract requests and change orders when needed.
• Initiate New Vendor set-up process for vendors not in system.
• Follow-up on issues with purchase orders.
• Purchase items using Purchasing Card (Pcard) following the Purchasing Card Policies

• Arrange travel for visiting guests, faculty, staff and students.
• Prepay for travel expenses using a Pcard as applicable.
• Collect receipts and complete reimbursements in a timely manner.

Minimum Experience / Education:

Preferred Education Skills and Experience:

• Bachelors degree in business administration is preferred.
• Experience working in higher education environment.
• Experience with Banner, 49erMart, Pcard, Ninerworks, NinerTalent.
• Experience with reconciling funds
• Experience with procurement, travel arrangements and reimbursement
• Familiar with processing contracts for student employment and non-student temporary employees.