Job Description:        Controller

Classification:            Full Time, Salaried, Exempt

Reports to:                 Chief Finance and Operations Officer

Job Summary:

The Controller reports directly to the Chief Financial & Operations Officer (“CFOO”) and supports their work and the work of the Business Office.  This position will supervise the Business Office staff and will work collaboratively with the Director of Human Resources, and all department and budget administrators.  The Controller may also provide administrative support in the preparation for Board of Trustee meetings as directed by the CFOO.  The Controller is an integral part of the Business Office team and must be willing and able to interact with, and provide, a high level of customer service to employees, families, students, alumnae, board members, and donors.

Key Responsibilities:

General Accounting Management

• Maintain orderly records of financial transactions, in compliance with school policies and local, state and federal requirements.
• Compilation of monthly general ledger, including but not limited to:
  • Cash receipt coding and data entry.
  • Accounts payable coding, data entry and weekly check processing.
  • Preparation of journal entries
  • Monitor AR aging and assist with communication with delinquent account holders.
  • Monthly reconciliation of all bank accounts.
  • Monthly reconciliation of annual fund gifts.
  • Prepare monthly account reconciliations for all subsidiary accounts.
  • Prepare monthly cash basis financial reports, account analysis and account variances.
  • Communicate and work with administrators and department heads concerning budget performance as needed.
  • Maintain permanent office files based on the record retention policy.

Endowment Management

• Reconciliation of monthly investment funds.
• Prepare or assist with the preparation of quarterly endowment unitization calculations.

Audit Preparation and Management

• Take the lead responsibility for the preparation of supporting documentation and responses related to the annual audit process.
• Prepare all PBC work papers as required from audit firm.
• Consult with School’s independent accountants to maintain and implement sound accounting practices and serve as the primary contact.
• Maintain permanent audit files.
• Take the lead responsibility for the preparation of supporting workpapers and schedules for the Form 990 and all related tax filings.

Budget Management

• In collaboration with the CFOO, prepare the annual operating budget.
• Work collaboratively with the budget administrators for budget requests and forecasts.
• Coordinate and oversee the production of monthly budget to actual reports for all budget managers. 

Other Responsibilities

• Manage the School’s banking relationships and endowment managers.
• Work collaboratively with the Institutional Advancement Office to ensure coding of gift receipts are accurate and consistently coded.
• Work collaboratively with the Admissions Office to prepare annual enrollment contracts and the processing of Financial Aid.
• Compilation of annual survey requests from School Association including NAIS, NBOA, and Common fund.
• Become a knowledgeable/advanced user of the Blackbaud accounting system, Raisers Edge and Odin (School Software) to ensure efficiencies of importing and exporting of required information.
• Ability to communicate accounting policies to non-accounting individuals to ensure compliance with such policies.

Office and Organizational Support

• Greet visitors and make them feel welcome.
• Attend regular and occasional staff and all-school meetings.
• Provide support for major department projects.

No job description can anticipate all responsibilities as such; there may be other assigned duties.