How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter must include examples of how your past work experience is applicable to this position.

Job Summary

The Administrative Assistant position provides administrative support to the Property Manager and customer service to tenants and guests of the Northbank Center. You will be part of the Northbank Center Management, Leasing & Tenant Services Team and report to the Property Manager.

Why Work at U-M Flint?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. The benefits of working with us include:

• Generous time off
• A retirement plan that provides two-for-one matching contributions after 12 months of eligible service, with immediate vesting.
• Many choices for comprehensive health insurance.
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses.

Eligibility for benefits is based on your job group, your appointment percentage and the length of your appointment. Learn more about working with us and download the Comprehensive Benefits for Faculty and Staff flier .

For tuition support information can be found at: https://www.umflint.edu/hr/ benefits/

Information about our mission can be found at: https://www.umflint.edu/ chancellor/leadership-mission- vision/

University of Michigan-Flint - Plan for Diversity, Equity and Inclusion

The University of Michigan-Flint's DEI plan can be found at: https://www.umflint.edu/dei/

The University of Michigan-Flint exhibits its commitment to diversity, equity, and inclusion through enacting fair practices, policies, and procedures particularly in support of the equitable participation of the historically underserved. UM-Flint recognizes the value of diversity in our efforts to provide equitable access and opportunities to all regardless of individual identities in support of a climate where everyone feels a sense of belonging, community, and agency.

Diversity is a core value at University of Michigan-Flint. We are passionate about building and sustaining an inclusive and equitable working and learning environment for all students, staff, and faculty. The University of Michigan-Flint seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan, to maintain the excellence of the University, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning for the purpose of becoming global citizens in a connected world.

Responsibilities*

• Fields tenant requests and phone calls and acts as Receptionist
• Coordinate conference room scheduling, use and billing
• Process rental payments and conducting monthly invoicing
• Assist monthly parking payment reconciliation
• Assist with regular audits of building and parking ramp access controls and assignments
• Coordinate with building security and maintenance to serve the building and its occupants
• Help conduct regular walkthroughs of the building to assess maintenance issues and coordinates with appropriate personnel
• Track and follow up regarding Facilities Management and Information Technology Services work orders
• Departmental process and procedure development, maintenance and improvement
• Maintain building directories, admittance lists, key inventory and email lists
• Maintain break room, coffee and water services, orders and stocks office and break room supplies
• Be an emergency responder and maintains AED/CPR and First Aid certifications
• Utilize Yardi Property Management online interface to track billing and lease information
• Use S2 and Milestone Software to maintain a secure environment
• Maintain webpage and social media accounts and collaborate with student employees

Required Qualifications*

• High school diploma or equivalent
• 2 or more years of administrative experience
• Customer service experience

Work Schedule

This position requires a fully in-person work schedule at this time and is subject to change based upon the duties of the position and the needs of the department. The work schedule is 8am to 5pm Monday through Friday.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal opportunity/affirmative action employer.