Job Responsibilities

1.  Performs professional accounting work maintaining a complex, complete set of electronic general accounting records, by program and Funding source, for the OWH Programs.

• Determines applicable funding source.
• Verifies the availability of funds within the allocation.
• Prepares vendor invoices for payment and enters into accounting system. 
• Prints approved vouchers and submits with proper backup and signatures to the Office of Finance and Administration. 
• Maintains files of Division copies of vouchers and backup materials.
• Maintains and updates OWH trackers to reflect payments processed and pending.
• Conducts research, analyzes, and maintains accurate and complete records for the Department.

2.  Reviews and processes travel vouchers in compliance with the rules and regulations imposed by the Travel Control Board and agency policies.

• Tracks monthly/quarterly the payment status for vendors, grantees, and governmental partners.
• Updates programs and vendors (upon request) on payment status.
• Monitors, researches and reconciles accounts to ensure accurate payment activity.

3.  Prepares monthly and yearly financial reports.

• Extracts financial data from the Department’s accounting system.
• Adjusts outputs to reflect in-transit transactions and incorporate data into various reports to satisfy routine and special requests.
• Summarizes obligations, expenditures and available balances by project and fund.

4.  Reconciles accounting records to the Department’s accounting system expenditure report.

• Verifies all expenditures and obligations have been posted to the proper appropriation account and project.
• Works with the Office of Finance and Administration to correct all errors.

5.  Reviews grantees budgets and provides budget and reimbursement trainings.

• Reviews budget line item transfers and updates the budget trackers.

6.  Assists Fiscal Manager and Accountant Supervisor with the research and preparation of responses to internal and external audit requests.

7.  Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.