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Administrative Coordinator
University of California Irvine
Administrative Coordinator
University of California Irvine
 University of California Irvine Administrative Coordinator Updated: Dec 4, 2023 Location: Irvine-Campus Job Type: Department: Learning & Acad Resrc Ctr Job Opening ID: 61690 Reports To: Director of the Learning and Academic Resource Center (LARC) Working Title: Administrative Coordinator Department: Learning & Acad Resrc Ctr Bargaining Unit: CX FLSA: Non-Exempt Payroll Job Code: 004722 Job Location: UCI Campus- Irvine Percent of Time: 100% Work Schedule: 8-5, M-F Employee Class: Career Position Summary: The Learning and Academic Resource Center (LARC), housed within the Division of Undergraduate Education (DUE) , fosters educational success for UCI's diverse student population, as part of a campus-wide effort involving meaningful collaborations between faculty, staff, administrators, and students across schools. LARC offers a variety of student programs including Supplemental Instruction Tutorials, Drop-In Tutoring, Academic Learning Skills Workshops, Individual Academic Learning Skills Consultations, and Leadership Development Opportunities. For more information about the program, please visit LARC's web site at: www.LARC.uci.edu Reporting to the Director of the Learning and Academic Resource Center (LARC), the Administrative Coordinator provides critical administrative support to LARC staff, office operations and related activities. Serving as the first point of contact as the front desk receptionist, this position is responsible for providing excellent customer service, providing accurate information to students, faculty, staff, and the community on LARC's various programs and services. This position is responsible for coordinating the quarterly recharge billing process, assisting in producing marketing and outreach materials, and planning/executing LARC events logistics. This role serves as the Unit Business Coordinator (UBC) for LARC and is a liaison with the DUE Business Office and Personnel Office, responsible for collecting/providing requested data and information, monitoring expenses, updating/managing operating budget reports, coordinating facilities requests, purchasing supplies and materials, and other administrative duties as assigned. Total Compensation: In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. $27.34 - $32.09 (Hourly Rate) Expected Pay Range within the Full Salary Range $27.34 - $39.18 (Hourly Rate) Required: 3-5 years of experience in administrative support or an equivalent combination of both education and experience. Excellent interpersonal and communication skills with a friendly and approachable demeanor to interact with a wide variety of constituents, such as students, faculty, staff, parents, and the general public. Ability to provide high quality customer service via various modes such as phone, e-mail, and in-person. Strong administrative, organizational, and problem-solving skills. Detail-oriented. Demonstrated ability to work independently, multi-task, and adjust priorities based on office needs. Ability to analyze data, produce reports, and suggest solutions. Accurate typing, grammar and proofreading skills to prepare and edit letters, memos, e-mails, reports and forms. Skill in interacting with persons of varied social, cultural, economic, and educational backgrounds to obtain and convey information and promote inclusive excellence. Ability to establish, cultivate and maintain collaborative working relationships with the LARC team. Skill in using Microsoft Office Word, Excel, and Microsoft Outlook. Preferred: BA/BS Experience working in an administrative position within higher education Interest and background knowledge of undergraduate learning support programs. Knowledge of UCI's policies, guidelines, and procedures relating to finance and accounting. Experience working with UCI's financial system, Kuali. Working knowledge of electronic media and applications, and ability to design and develop social media, web, and print-ready marketing materials. Conditions of Employment: The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment: Background Check and Live Scan Legal Right to work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements. California Child Abuse and Neglect Reporting Act E-Verify Pre-Placement Health Evaluation Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php Closing Statement: The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu. Job Opening ID: 61690Reports To: Director of the Learning and Academic Resource Center (LARC)Working Title: Administrative CoordinatorDepartment: Learning & Acad Resrc CtrBargaining Unit: CXFLSA: Non-ExemptPayroll Job Code: 004722Job Location: UCI Campus- IrvinePercent of Time: 100%Work Schedule: 8-5, M-FEmployee Class: Career Conditions of Employment: The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment: Background Check and Live Scan Legal Right to work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements. California Child Abuse and Neglect Reporting Act E-Verify Pre-Placement Health Evaluation Details of each policy may be reviewed by visiting the following page - https://apptrkr.com/get_redirect.php?id=4790797&targetURL= Job Opening ID: 61690Reports To: Director of the Learning and Academic Resource Center (LARC)Working Title: Administrative CoordinatorDepartment: Learning & Acad Resrc CtrBargaining Unit: CXFLSA: Non-ExemptPayroll Job Code: 004722Job Location: UCI Campus- IrvinePercent of Time: 100%Work Schedule: 8-5, M-FEmployee Class: Career Conditions of Employment: The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment: Background Check and Live Scan Legal Right to work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements. California Child Abuse and Neglect Reporting Act E-Verify Pre-Placement Health Evaluation Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php Closing Statement: The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu. To apply, visit https://careersucirvine.ttcportals.com/jobs/13597172-administrative-coordinator Copyright 2022 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-969b5cb46b69c844a29d75aaed35aca9
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Internal Number: 4790797
Since 1965, the University of California, Irvine has combined the strengths of a major research university with the bounty of an incomparable Southern California location. UCI's unyielding commitment to rigorous academics, cutting-edge research, and leadership and character development makes the campus a driving force for innovation and discovery that serves our local, national and global communities.
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