The Dean's Office in the School of Film and Television (SFTV) is seeking an administrative coordinator to support a variety of projects that further the Dean's priorities and goals, primarily focused in these key areas: event coordination and onsite support, and daily operations of the Office of the Dean.

Working with the Executive Assistant to the Dean of SFTV, the administrative coordinator will create and maintain a professional, welcoming office environment that promotes efficiency and collaboration between the Dean's Office, other campus groups, and external partners. This individual will have high attention to detail, demonstrate excellent judgment, possess essential skills with computers and technology, and be comfortable working in an office environment with a high level of confidentiality and discretion.

Position Specific Accountabilities

• Support of the daily operations of the Office of the Dean
  • Welcome visitors to the Dean's Office and answer phone calls, assisting with directing inquiries to the best contact and following through on any messages for the Dean
  • Monitor the reserve of office supplies and pantry items and ensure new stock is ordered when necessary
  • Coordinate with Facilities Management and ITS whenever any maintenance, repairs, or tech support are required

• Administrative coordination of SFTV projects
  • Maintain documentation of SFTV student and alumni accomplishments
  • In collaboration with LMU Marketing, Communications, and External Relations facilitate the creation and maintenance of email lists for email newsletters

• Support the planning and execution of Dean's Office sponsored events
  • Collaborate with other SFTV staff and faculty, campus partners, and external partners to coordinate special events as directed by the Dean
  • Provide onsite support to Dean's Office events

• Perform other duties as assigned or requested.

Loyola Marymount University Expectations

Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.

Requisite Qualifications

• Typically, a high school diploma or equivalent experience. A bachelor's degree is desirable. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.

• Minimum of 2 years administrative experience; experience with events highly desired.
• Demonstrated computer competency and preferably knowledgeable in Microsoft Office Suite.
• Excellent editing and proofreading skills.
• Highly developed organizational, time management, and leadership skills.
• Demonstrated interpersonal skills; Ability to work as part of a team and capable of brainstorming and pitching creative ideas.
• Ability to simultaneously work on multiple tasks with varying deadlines; Demonstrated ability to solve problems and flexibility in handling last minute changes.
• Exemplary communication skills (both written and oral); Ability to communicate well with a diverse population of faculty, staff, students, all levels of administrators, and others using tact, discretion, and diplomacy at all times.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

#HERC# #HEJ#

Salary range