The Division of Hematology and Oncology and Genetic Medicine are two of thirteen divisions within the Department of Internal Medicine at the University of Michigan Medical School.  The division of Hematology and Oncology has a total of 97 instructional, clinical, VA and research track faculty, 21 fellows, over 100 staff, an active clinical operation with over 91,000 completed outpatient visits, 1300 inpatient cases and over $30 million in annual sponsored research funding.  The Division of Genetic Medicine has a total of 15 instructional, clinical, research track faculty four of which are clinical and research active genetic counselors.  The faculty support both medical and cancer genetic clinics, have completed 2050 visits and generated approximately $2.5 million annually in sponsored research funding. 

In partnership with the Chiefs, the Division Administrator manages the fiscal, personnel, operational and administrative activities of both Divisions.  High level scope includes: providing leadership to ensure implementation of the Divisions strategic plan as well as development of business plans for new programs; directing and managing the operations of the academic and clinical programs for all administrative and business functions, including space planning and utilization, pre-award and post-award support services related to research funding, interfacing with clinic operations and representing the Chief and Department at institutional and extramural meetings.  The Division Administrator is an important partner to all faculty members in the division and responsible for leading a strong administrative function to support the faculty's missions of research, clinical care and education. 

Financial

Ensure the Division maintains strong fiscal health across all missions (clinical care, research funding, and teaching programs) by the following:

• Manage division finances (budget, forecasts, analyses and interpretation)
• Develop strong relationships with managers and staff from Billing and Coding, establish and monitor performance metrics related to clinical work
• Ensure appropriate internal controls are established and processes followed appropriately
• Identify and monitor areas of concern and implement/revise policies and practices to ensure that activities/transactions are in compliance with governing rules and regulations
• Prepare division's Medical School revenue and expense budget and establish controls to maintain budget limitations
• Oversee preparation of all financial and administrative reports/analyses and adhere to institutional and departmental policies
• Approve salary and commodity budget allocations and expenditures
• Oversee division's department-based incentives

Research Administration

In partnership with the finance manager, directs the Division's research administration functions, including financial activities (pre-/post-award), submission and reconciliation processes, and identification of new funding opportunities

• Oversee the monitoring of project plans, budgets and schedules as part of the review and facilitation of pre-award grant applications
• Monitor post-award grant processes and assist with meeting reporting requirements. Meet with faculty to review status of budgets and advise faculty on management of funds  
• Monitor faculty effort and ensure compliance with sponsors and institutional guidelines
• Ensure proper funding models are in place to support divisional clinical research

Clinical Operations

Collaborate with department, ambulatory and hospital leaders to ensure facilities and units are high-functioning and allow clinicians to provide the best care and research opportunities for our patients

• In partnership with the service chiefs and clinical liaison, oversee the management of clinical operations which includes key metrics and financial analyses and review of periodic and special reports
• Analyze and report on clinical productivity on a provider and divisional level
• Evaluate and determine clinical needs by disease areas, provide direction to leadership for recruitment areas
• Collaborate with the department's quality team to initiate and participate in process/quality/lean initiatives
• Monitor revenue cycle billing and review audits for providers 
• In partnership with the BMT/CAR-T program administrator, oversee hospital cohort and finance budgets for five hospital accounts, BMT/CAR-T program growth and initiatives and maintenance of FACT accreditation 

Human Resources & Faculty Affairs

Ensure our faculty and staff have adequate resources and support to perform at their best

• Support faculty affairs needs including promotions, recruitment, retention, credentialing, annual evaluations, salary program, effort reporting and administration of faculty clinical and research incentive programs
• Partner with the division chiefs and with faculty recruitment efforts
• In partnership with the business manager, manage the human resources functions for the divisions 
• Review and approve staffing plans and transactions, such as definitions of duties, reporting relationships, selection and assignment of staff, performance evaluations, salary increases and reclassifications 
• Resolve complaints and grievances 

Department of Communication, Office of Patient Experience, Physician Relations & Outreach

Work closely with leadership from Department of Communication, Office of Patient Experience, and Physician Relations & Outreach

• Identify opportunities to constantly improve U.S. News and World Report rankings
• Collaborate with Brand Manager, Physician Liaison, Patient Liaison and Physician Leaders to identify and develop strategies and events

Other

• Oversee the administration of the Hematology-Oncology fellowship program
• Collaborate with the VA on faculty appointments and clinical schedules
• Partner with the Development Office on various philanthropic efforts
• Participate with senior faculty and/or staff in planning, developing and implementing new program initiatives for the divisions educational, research and / or service activities
• Manage the use of the division's facilities and the reassignment of space, in partnership with the Division Chiefs

Supervision Provided: Direction is given to the division's finance manager (including pre and post award), business manager, fellowship coordinator, clinical liaison, BMT/CART program manager and administrative support. 

Supervision Received: Direction is received from the Chief Administrative Officer, actions subject to approval only on matters that affect the overall purpose and function of academic programs, research and/or patient care operations.

Bachelors or Masters degree or a combination of higher education and 3-5 or more years of leadership. Experience in a health care setting is strongly preferred, but not required.

This job might be right for you if you…

• Thrive in a fast-paced environment working autonomously and strategically
• Communicate transparently while listening for objective understanding
• Understand the value in creating and fostering a strong team
• Enthusiastically provide high quality customer service, and are proactive and nimble in finding solutions
• Exhibit self-awareness, integrity and flourish in partnering relationships
• Appreciate the space to take initiative in the quest for excellence

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal opportunity/affirmative action employer.