Career Services

By John Stabinger
Posted on 2 April 2020 | 2:40 pm
Alumni / Benefits & Services / Alumni Career Services

Alumni Career Services


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Manager of Events
Yale University
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Manager of Events

Yale University

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Details
Posted:
November 17, 2023
Location:
New Haven, Connecticut
Salary:
Open
Type:
Full-time
1. Design and manage special events, performances, symposia, conferences, and exhibitions that create an optimal client and event attendee experience. Develop strategies to integrate events into the overall educational work of the units as necessary. 2. Manage and coordinate the activities of events teams. Develop and provide instruction and floor plans for external event set-up. 3. Manage delivery of services for events, working closely with Yale internal and external service providers; including, but not limited to Yale Catering, Media Services, Custodial Services, Security, YPPS and Campus Police, as well as those provided by hotels, caterers, and other community service providers. Balance competing priorities to meet all program requirements in a timely manner and deliver quality results. 4. Develop budgets, provide oversight of the expenditures, monitor and update program budgets as plans develop. Create final forecasts, reconcile budgets to ensure all charges are accounted for, accurate, and explained properly. 5. Identify opportunities to improve event-related workflow, software and other tools, and recommend enhancements. 6. May develop press releases and marketing plans to enhance visibility and participation. Collect and provide content for all related printed programs and websites. 7. Negotiate contracts/letters of agreement for all activities, and ensure that all contract details are properly carried out. 8. May perform other duties as assigned.

Required Skill/ability 1:  Detail oriented and well-developed organizational, analytical, and interpersonal skills. Strong written and verbal communication skills. Ability to work successfully in a fast paced and changing environment.

Required Skill/ability 2:  Demonstrated professional judgment. Proven ability to anticipate potential issues, work independently, and solve problems.

Required Skill/ability 3:  Ability to represent the Museum appropriately with prominent guests, Yale Officials, and all clients. Polished, professional demeanor and demonstrated ability to interact effectively with high profile visitors and unit leadership.

Required Skill/ability 4:  Ability to set and manage priorities for self and others and juggle multiple projects, moving them forward simultaneously.

Required Skill/ability 5:  Proficiency with Windows and Microsoft products. Knowledge of database management systems and tools.

Preferred Education:  Face-to-face customer service, preferably in a museum or cultural environment. Knowledge of natural history with the ability to answer general questions about the objects on view and direct visitors to the appropriate installations. Willingness to acquire greater knowledge of the Museum's publications, exhibitions, and collections.

Work Week:  Flexible or Non-Standard (for anything other than Standard)

Posting Position Title:  Events Specialist

University Job Title:  Manager of Events

Preferred Education, Experience and Skills:  Face-to-face customer service, preferably in a museum or cultural environment. Knowledge of natural history with the ability to answer general questions about the objects on view and direct visitors to the appropriate installations. Willingness to acquire greater knowledge of the Museum's publications, exhibitions, and collections.

Bachelor's degree in a related and three years of related experience or an equivalent combination of education and experience.

Internal Number: 85404BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.
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