Position Summary:

• Manages complex fiscal and budget analysis, development, and tracking of all department accounts and internal, external, private, and government grants and other financial matters.
• Provides planning, facilitating, and preparation of key fiscal and business administrative functions.
• Prepares, reviews, and reconciles with accuracy all purchase orders, IPOs, cash transmittals, journal entries, payroll, commitments, and other financial transactions and documents.
• Prepares and reconciles payroll/people soft transactions (hourly pay, other pay, charging instructions, SWRJs).
• Processes all personnel actions and functions as the preparer for the Recruitment, Onboarding, and Classification System (ROCS) and the Human Capital Management (HCM) system.
• Initiates the department's procurement process, assists in researching and obtaining quotes, prepares purchase orders and manages blankets.
• Analyzes data and prepares financial documents and reports for internal and external purposes, conforming to generally accepted accounting principles and practices.
• Maintains department files, records, and reports as required by the university, state, federal, and other sponsored programs policies and regulations.
• Provides fiscal and program reports to the university, state, federal and other sponsored programs as required.
• Reviews and reconciles all expenditures for funding availability and appropriate programmatic support of the department's strategic mission and objectives.
• Provides administrative support to the Director/Associate Dean, maintaining the AD's calendar, scheduling and overseeing preparations for meetings and events, external unit communications able to work autonomously to handle confidential matters and diffuse any issues prior to addressing the Director/Associate Dean
• Independently provides account administration, reconciliation, and reporting for assigned departmental accounts.
• Analyzes data, tracks expenditures, and prepares reports related to assigned accounts as needed.
• Assists the Director/Associate Dean in developing and submitting the annual budget, including monthly and forecasting reports, as required.
• Oversees and coordinates all office administrative functions and operations for CPP including but not limited to space, mail, maintenance and work-study staff
• Makes recommendations on improving the financial and business processes to improve operations and efficiencies.
• Resolves a diverse range of problems consistent with an understanding of the department's mission, vision, role, and goals and a comprehensive understanding of business processes, applicable regulations, and university policies and procedures.
• Works independently with broadly defined work objectives and limited review of overall results.

Minimum Education and Experience:

• Requires a bachelor's degree in accounting, finance, business administration, or a related field; or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally accepted accounting principles and practices.
• Also requires a minimum of two years of relevant experience in a financial/accounting function, good communication skills, and computer literacy. Certain positions may require specific education, certification or licensure, an advanced degree with equivalent experience, or expertise in a specialty area.

City: Newark

State: NJ

Equipment Utilized:

• Able to use various pieces of software that provide financial reporting capabilities.
• Should have intermediate knowledge of Microsoft suite such as Word, Excel, Teams, and One Drive.

Physical Demands and Work Environment:

• Standing, sitting, walking, talking, and hearing
• Lifting to 25 lbs.
• Must be able to work on scheduled weekends and evenings
• Fast-paced, service-focused environment
• Require some evening and weekend hours.

Posting Number: 23ST3030