A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Facilities and Operations (F&O) is seeking a high energy and experienced team oriented individual to join the Finance/Payroll Team within Operational Support. Scope of job duties for this position encompasses the areas of Human Resources, Payroll, Accounts Payable and Finance.

F&O is an organization committed to operational excellence and dedicated to the principles of being respectful, collaborative, solutions-based, and proactive.

F&O has primary responsibility for the stewardship of the university's physical properties, including 37 million square feet of building space. We are responsible for sophisticated and complex academic, research and clinical facilities, as well as associated environmental stewardship and regulatory compliance.

The ideal candidate will be skilled in oral and written communication; demonstrate a high level ability for analytical problem solving; efficient in organizing a high volume of work in order to follow up with commitments and meet multiple, critical deadlines. Must be a quick study- capable of integrating past experience with new and often changing procedures and technology. Must possess a personable and collaborative working style, while maintaining a high professional and confidentiality level both required and expected of this position. Well versed in team and project participation. Exhibit a high level of customer service skills which benefit and enhance the team environment.

Payroll:

• Ensure accurate and timely pay for all Facilities & Operations Employees, to include assisting F&O units with time adjustments and time card errors.
• Post & approve time and leave within Facilities & Operations computerized maintenance management system (AiM).
• Review and calculate prior pay adjustments, additional pay or deductions prior to payroll deadlines.
• Process correct accrual pay-offs upon termination or retirement based on current provisions outlined for the job family.
• Process tuition refunds per department, Standard Practice Guide and Bargained For Union contracts.
• Review biweekly payroll transmittal and error reports for any necessary adjustments both within Facilities & Operations AiM system and the central M-Pathways system; apply applicable pay rules as outlined in Standard Practice Guide or Bargained For Contracts.
• Analyze, communicate and resolve pay discrepancies through unit management or directly with employees.
• Process Special Payment forms for monthly paid staff.
• Verify Gross Payroll Registers.
• Perform Payroll and leave time audits when necessary, ensuring all audit requirements are met.
• Help ensure all related University Policy, Practice and Contract Language is administered across the department.
• Ensure correct payroll accounting and process corrections when necessary.
• Manage payroll record retention according to department and University audit requirements.

Human Resources:

• Receive, review and process HR paperwork from Facilities & Operations units.
• Ensure HR transactions/records for both permanent and temporary employees are established and ready for Payroll by monitoring the M-Pathways system.
• Create and maintain HR records within Facilities & Operations AiM System
• Establish and monitor employee accrual banks within the Facilities & Operations AiM System.
• Assist department when necessary in completing processes related to Human Resource recordkeeping
• Assist department and act as liaison with Risk Management to manage and maintain accurate administering of benefits and FMLA for disability cases
• Manage HR record retention according to department and University audit requirements

Accounts Payable:

• Audit vendor invoices according to University's AP standard; perform resolution when needed.
• Create and process invoices for Facilities & Operations Contract Labor Vendors.
• Ensure University customers receive the proper re-billing based upon Facilities & Operations AiM work order system.
• Research and resolve error reports from daily M-Pathways transaction feeds.
• Process work order transfers and upload files into AiM system.
• Assist with resolution and response to billing inquiries from units or customers.
• Process cash deposits for Facilities & Operations units.
• Process journal entries when required.
• Data enter information for tracking and metric purposes.
  

• Associates degree or equivalent combination of education and experience in a position directly related with payroll and/or human resources combined
• Detail oriented with the ability to multitask and work in a fast paced environment with frequent interruptions
• Strong critical thinking skills
• Exhibit good time management skills, as well as flexibility in managing work load.
• Ability to adapt to change quickly
• Adapts procedures, processes and techniques to accomplish the requirements of the position. Engages team and management when changes or special circumstances are warranted to ensure ongoing growth and continuous process improvement overall
• Performs job related functions requiring analysis, evaluation and an in-depth understanding of the related computer systems and assorted rules or regulations that govern the University Community
• Proficient in computer software programs: Excel, Word, Gmail and other G-suite applications
• Effective Team player with the ability to work also independently with little to no directive.
• In-depth analytic and problem solving skills with strong decision-making
• Demonstrates a high level skill with data entry and accuracy
• Strong work ethic
• Typing 45 wpm/10-Key calculator
  

• Skills and experience working with M-Pathways (or PeopleSoft products), Access based programs, Snag It, Business Objects, Adobe Pro DC, Crystal Reports, BIRT, Tableau, Timeclock systems, any additional software programs
• Self-directed individual who can take lead on issue resolution and projects
• Strong interpersonal skills; well versed in independent conflict resolution
• Some experience with giving small group presentations
• Knowledge of University policies and procedures
• Past exemplary customer service experience
  

Current work schedule is hybrid Monday through Friday, three days remote and two days on-site (Wednesday + another flexible weekday). Work schedules are reviewed periodically and may be subject to change. Candidates must live or be able to relocate to within a reasonable commuting distance from Ann Arbor.

Facilities and Operations seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan, to sustain the excellence of the university, and to offer our students richly varied disciplines, perspectives and ways of knowing and learning.

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal opportunity/affirmative action employer.