Finance Procurement Specialist (HEOa)

Job ID

Location

Queens College

Full/Part Time

Full-Time

Regular/Temporary

Regular

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POSITION DETAILS

Reporting to the Director of Procurement, the successful candidate will work with Accounts Payable and Property Management as well as all departments to develop, document and enhance the end-to-end pay to procure process. The candidate will work in a team environment identifying opportunities to streamline workflow and improve efficiency. He/ She will also participate in the development of formal Requests for Proposals, competitive bidding and other procurement projects as assigned by management. The candidate will also conduct analysis and interpret statements of financial obligations, prepare appropriate reports, provide follow-up measures to reconcile and improve current practices when necessary.

In addition to the CUNY Title Overview, duties will include, but are not limited to:

• Assist in the implementation of comprehensive internal controls for any new or revised purchasing procedures
• Administer matters related to tax levy and non-tax levy purchases under management???s direction
• Assist with the negotiation of contracts with vendors based on price and product specifications
• Draft, revise and issue solicitation documents and procurement record memoranda related to a variety of procurement approaches, including Request for Quotes (RFQs); Requests for Proposals (RFPs) and Invitation for Bids (IFBs); sole and single source procurements in accordance with State of New York and University procurement guidelines; and other procurement methods as permitted by CUNY and the State of New York
• Develop bidders list from solicitations
• Liaise with CUNY Legal for approval of contract boiler plate, as well as auditor and other internal and external agencies as necessary
• Advertise in the City Record and NYS Contract Reporter for tax levy and non-tax levy projects, RFP???s and other contracts
• Assist and perform Fixed Asset Inventory, utilizing the module in CUNYFirst, CUNYBuy
• Ensure that all purchase requisitions are processed in a timely manner

QUALIFICATIONS

Bachelor's degree and four years' related experience required.

PREFERRED QUALIFICATIONS

• Bachelor???s Degree in Accounting, Business Administration, Finance or closely related field
• Knowledge of CUNY and State of New York accounting and auditing principles, and purchasing regulations
• Experience with interpreting and applying CUNY and State of New York regulations, policies and procedures
• Work experience in sourcing commodities and services
• Proficiency in Microsoft Office, Adobe and Internet
• Experience in conducting procurement in a Higher Education setting
• Demonstrated in-depth knowledge with State procurement process and Finance law, as well as available city, state, and federal procurement mechanisms, is highly desired
• Knowledgeable of computerized systems such as Enterprise Resource Planning Systems (ERPs), preferably CUNY's PeopleSoft ERP (CUNYFirst), CUNYBuy, State Financial System (SFS), and other related Purchasing and Accounts Payable systems
• Excellent interpersonal, verbal, and written communication skills
• Excellent team building, decision-making, and organizational skills
• Strong analytical and technical skills

CUNY TITLE OVERVIEW

Coordinates matters related to procurement under management direction.

• Maintains accounts, budgets, contracts, agreements, and documentation related to the procurement process
• Analyzes procurement practices, procedures, and responsibilities, developing process documentation and identifying potential improvements
• Maintains College and University systems that manage and track procurement activities
• Assumes responsibility for selected procurement projects
• Performs related duties as assigned.

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$64,649 - $70,238

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

If you are viewing this job posting on any website other than CUNYfirst, please follow the instructions below:

• Go to cuny.jobs
• In the box under "job title/ keyword", enter "27675"
• Click on "Finance Procurement Specialist (HEOa)"
• Click on the "Apply Now" button and follow the instructions.

Please note that the candidates must attach a resume, cover letter, and three professional references (name, title, organization, and contact information) as one file in any of the following formats: .doc, .docx, or .pdf format.

**Please use a simple name for the document that you uploaded, for example: JDoeResume. Documents with long names cannot be parsed by the application system.

**Until further notice, this is a hybrid position, eligible to work remotely and work in the office.

CLOSING DATE

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.