Senior Academic Evaluations Specialist (Admissions & Records)- Norco College

Application Deadline

Interested candidates must apply by the deadline listed below by 8:00 p.m., Pacific Standard Time. 11/30/2023

Department: Admissions & Records (N)
Position Type: Support Staff (Classified / Confidential)
College/Campus: Norco
Physical location of the position: Norco
Employment Type: Full-Time
Position Length: 12-month
Salary Range: Grade M
Salary Amount: $ 6,671 - $ 8,117
Salary Type: Monthly
Is this position categorically (grant) funded? No

Job Description

BASIC FUNCTION:

Under the direction of the area Dean/VC, provides coordination and determines workflow for the Evaluations Office. Serves as liaison with Information Services, Matriculation, and Academic Affairs in determining policy and procedures that will involve the Evaluations Office; responsible for writing policies and procedures and implementation of new regulations as pertains to the evaluations process; development and implementation of evaluations role in Degree Audit program; training of evaluators; assists in decision-making process for policies and procedures as pertains to academic records and evaluations processes; performs tasks related to the evaluation of student academic records as they pertain to transfer and college degree and certificate requirements.

PROVIDES WORK OR LEAD DIRECTION TO:
Short-Term employee(s) and/or Work Study student(s).

EDUCATION:
An associate of arts degree from an accredited institution.

EXPERIENCE:
Five or more years directly related experience as an academic evaluator at the college or university level are required.

KNOWLEDGE OF:
College academic policies and procedures, including graduation and transfer requirements.

ABILITY TO:
Plan, implement, and train staff in policies and procedures; maintain confidential and comprehensive files and records; possess a familiarity with college curriculum; communicate orally and in writing; make sound judgments and decisions; perform mathematical calculations rapidly and accurately; speak a foreign language is desirable; establish and maintain effective working relationships with other staff, students, faculty, and the public.

LICENSES/CERTIFICATIONS:
None

COMMITMENT TO DIVERSITY:

Candidate must demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students, staff, and the community.

CONTACTS:
Co-workers, other departmental staff, students, other educational schools, outside agencies, vendors, student and hourly workers.

PHYSICAL EFFORT:
Requires the ability to exert some physical effort, such as walking, standing and light lifting; dexterity in the use of fingers, limbs and body in the operation of office equipment. Tasks require extended periods of time at a keyboard.

WORKING CONDITIONS:
Normal office environment.

Duties and Responsibilities:
REPRESENTATIVE DUTIES:
1. Provides coordination, training and reviews evaluations of staff work; provides advice, knowledge, and expertise in a variety of subjects pertaining to college academic records; plans and assigns special projects to evaluations staff.
2. Assists area administrators, in decisions as they pertain to student academic records, evaluation processes, and policies and procedures for graduation; works closely with IS Department in the review of Datatel processes, correction of records, and implementation of new procedures into Datatel; determines how new policies/procedures will be implemented in Evaluations office.
3. Participates in the evaluation for AA/AS degrees, certificates, CSU General Education (GE) breadth requirement certification, and Intersegmental General Education Transfer Curriculum (IGETC); completes evaluation of unofficial documents for the Matriculation challenge of prerequisites.
4. Trains and audits work of new evaluators and hourly staff; plans their training schedule and sets goals for work accomplished; periodic auditing of work of all evaluators, and writing training/procedure manuals for staff; updates evaluators of changes in policies/procedures, and determines how evaluations staff will incorporate changes in work routine; holds regular staff meetings to ensure team consistency in work performed; provides in-service training on evaluations procedures to counselors as requested, A&R and counseling classified staff as needed.
5. Determines underlying issues for students who seek help from Evaluations Office; evaluates situation, researches the facts, and presents options for solutions to Articulation Officer, District Dean of Admissions, faculty, and administrators as appropriate in resolution of problems for students.
6. Represents the Evaluations Office as lead evaluator to Counseling, Articulation Officer, Curriculum Committee, Information Services, Public Affairs Office, academic department chairs, and evaluators from other colleges in problem solving, providing technical assistance and guidance, and dissemination of information about functions of the Evaluations Office; serves on the Degree Audit Committee, Datatel Transition Committee, special project committees as needed, and others as requested by area Dean.
7. Analyzes and evaluates student records, transcripts, course descriptions, course sequencing, program requirements, course levels, formal detailed evaluations of incoming transcripts, unit values and grading systems; performs academic renewals, initial and complete Credit-by-Exams for students in special programs; generate course substitutions and equivalency requests, post corrections for repeats, etc., to academic records.
8. Determines and validates equivalencies to RCCD courses, prerequisite values, placement recommendations, certifications for transfer IGETC and CSU GE Breadth, Advanced Placement, CLEP exams, Military credit awards, and foreign course credits accepted.
Duties and Responsibilities - Continued: 9. Performs ad hoc queries, monitors workflow of office through monthly accounting of work completed, and generates statistical reports related to trend analysis and summative data from work completed in Evaluations Office for use of area administrators.
10. Performs special evaluations for health programs in support of three major health programs; tracks all RN students from their second semester to completion of programs; provides pre-qualification of science courses.
11. Reviews and determines status of applications; notifies students of status and eligibility for completion; maintains access database of graduates from which end-of-year reports are prepared; tracks students to completion or cancellation; orders and distributes diplomas and certificates to awardees.
12. Synchronizes with student services for commencement for the rehearsal and commencement ceremony; participates in commencement planning meetings and activities; provides lists of potential graduates for rehearsal, bookstore and commencement program; designs brochures to inform graduates of commencement details; coordinates student check-in at rehearsal; orders diploma/certificate covers for commencement.
13. Prepares letters, enters data to computer and purges files; reviews and logs in evaluation requests.
14. Participates in District-provided in-service training programs.
15. Maintains a friendly, supportive atmosphere for students, staff, faculty, and the public.
16. Performs other duties, related to the position, as assigned.

CONDITIONS OF EMPLOYMENT:

SALARY: Salary grades consist of nine steps. A new employee is normally placed on Step 1 of the grade. Changes in step placement take place on the first day of the first month following the anniversary date of attaining permanent classified employee status until the maximum of the grade is reached.

HOLIDAYS: There are 13 holidays observed each year. A pro-rata reduction will be made for employees working less than full-time and less than twelve months.

VACATION: Employees are granted 12 days of vacation per year through the first five years of service to the District; 15 days after completion of five continuous years of service to the District; 20 days after completion of ten continuous years of service to the District; and 22 days after completion of 15 continuous years of service to the District. This computation is based on full-time, twelve-month employment. A pro-rata reduction will be made for employees working less than full-time and less than twelve months.

SICK LEAVE: One day of sick leave for each month of service is granted. This is based on full-time, twelve-month
employment. A pro-rata reduction will be made for employees working less than full-time and less than twelve
months. There is no limit to the number of days of sick leave which may be accrued.

FRINGE BENEFITS: The District provides a health and welfare benefit package for employees and legal qualifying dependents. Those employees working less than full-time and less than twelve months will receive a pro-rata share of the benefit package. The dollar value of the package is a subject of negotiation between the District and the Bargaining Unit.

The work location and assignment within a job classification is determined by the District and may be subject to change.

All offers of employment will be contingent upon the availability of funds and approval by the Board of Trustees.

The Riverside Community College District is an equal opportunity employer and recognizes the need to provide reasonable accommodations to employees with disabilities. For more information, contact (951) 222-8039.

The Riverside Community College District complies with all federal and state rules and regulations and does not discriminate on the basis of ethnic group identification, national origin, religion, age, gender, gender identity, gender expression, race, color, ancestry, genetic information, sexual orientation, physical or mental disability, or any characteristic listed or defined in Section 11135 of the Government Code or any characteristic that is contained in the prohibition of hate crimes set forth in subdivision (1) of Section 422.6 of the California Penal Code, or any other status protected by law. This holds true for all District employment opportunities. Inquiries regarding compliance and/or grievance procedures may be directed to the District's Title IX Officer/Section 504/ADA Coordinator. Harassment of any employee/student with regard to ethnic group identification, national origin, religion, age, gender, gender identity, gender expression, race, color, ancestry, genetic information, sexual orientation, physical or mental disability, or any characteristic listed or defined in Section 11135 of the Government Code or any characteristic that is contained in the prohibition of hate crimes set forth in subdivision (1) of Section 422.6 of the California Penal Code, or any other status protected by law, is strictly prohibited. The Title IX Officer, Section 504/ADA Coordinator for the District is Ms. Chani Beeman, 450 E. Alessandro Blvd., Riverside, CA 92508. Telephone Number is: (951) 222-8039.
Work Hours/Work Days for Classified and Hourly Positions Only: Monday through Friday 8-4:30
Required Applicant Documents: Resume or Curriculum Vitae
Cover Letter
Other Document:
Optional Applicant Documents: Letter of Recommendation 1
Letter of Recommendation 2
Letter of Recommendation 3
Other Document:
Effective Employment Date: Anticipated start date: Janaury 2023 or after
Application Deadline: 11-30-2023
Special Comments: IMPORTANT NOTICES:

*It is anticipated that interviews will occur sometime during the 3rd or the 4th week of January.

Please note: The selection process typically concludes within four to six weeks from the closing date. There are, however, exceptions to this general guideline. Status updates will be made throughout the process. Please refer to your account for any updates to the status of your application.

* An electronic, RCCD on-line application must be completed to be considered. All portions of the application must be entirely filled out with all information qualifying an applicant for the position. Only information on the official RCCD application (not resumes) will be considered to determine whether an applicant meets the minimum requirements for the position for which he/she is applying.

* All supporting materials, required or optional, must also be in electronic formats and attached to the electronic, on-line application when applying. Supporting materials are only accepted as Adobe Acrobat (.pdf) or Microsoft Word files and must be less than 2 MB in size.

* An application will not be considered complete unless ALL REQUIRED DOCUMENTS are electronically attached to the application by the Application Deadline date. An incomplete file may subject the candidate to disqualification.

* Paper applications and supporting materials, including letters of recommendation, WILL NOT be accepted! All documents must be submitted electronically with the online application.

* Letters of reference, IF REQUIRED, must be NON-CONFIDENTIAL and submitted electronically when applying on-line.

* Interested candidates must apply by the deadline listed above by 8:00 p.m., Pacific Standard Time.

* The Riverside Community College District does not require testing at the initial application filing period. As you progress through the selection process, you may be required to perform a job-related test based on the needs of the work area for which you are being considered.

* The District will make reasonable accommodations for applicants with disabilities. Applicant should contact Human Resources & Employee Relations at (951) 222-8595 for assistance.
Application Types Accepted: Classified/Management/Confidential Application

To apply, visit: https://pa379.peopleadmin.com/applicants/Central?quickFind=60985





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