This position provides administrative support within the Division of Geriatrics & Gerontology in the School of Medicine and Public Health, Department of Medicine. The division is home to a wide variety of research programs, with areas of focus including the pathobiology of age-associated diseases, reducing the cost and burden of illness and enhancing the quality of life of older adults, and internationally renowned programs in Alzheimer's disease and health services research.

The primary focus of this position will be booking travel and processing reimbursement requests for more than 120 research staff within the division who do research related travel. This is a high-volume need in which the incumbent will be expected to work with a broad degree of independence, communicate with all parties in a professional, service-focused manner, and to develop and implement the organizational systems which are critical to the role.

Additionally, the incumbent will provide administrative support to new research faculty as they come onboard in the division and begin to build out their research programs. This will require the incumbent to be resourceful, service-focused, and well-organized to help meet whatever administrative support needs may arise.

• 35% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• 35% Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums
• 10% Prepares and audits complex records, edits documents, and reviews work done by others
• 10% Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
• 10% Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Preferred
H.S. Diploma

Experience in a professional office setting with arranging business travel for other personnel preferred. Experience with processing reimbursements preferred. Relevant experience within UW is preferred.

Typical office hours Monday - Friday, 7:45 a.m. - 4:30 p.m. Schedule flexible based on candidate preferences and the needs of the division.

Full or Part Time: 80% - 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Ongoing/Renewable

Minimum $23.00 HOURLY
Depending on Qualifications
The starting salary for the position is $23 per hour but is negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.

Amy Hall
ashall@medicine.wisc.edu
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Administrative Assistant III(AD003)

A53-MEDICAL SCHOOL/MEDICINE/GER-AD DEV

University Staff-Ongoing

289862-CP

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.