The University Of Wisconsin-Madison's College of Engineering (CoE) seeks a dynamic professional to join our undergraduate advising office and academic affairs team. We are committed to providing outstanding, equitable and inclusive student services to the college's 5000 undergraduate students.

As a core member of the academic advising team, the Student Records and Curricular Specialist maintains a welcoming atmosphere while directing and handling inquiries of faculty, staff, students, and visitors to the engineering campus. This position provides administrative support to assistant deans in the implementation and communication of academic services including policies, procedures, and maintenance of student records. This role serves as one of the initial contacts for the undergraduate advising office and supports academic advising operations and programming, including coordinating schedules, managing room reservation requests, supervising student staff, and logistics for student events.

CoE is seeking a resourceful, detail-oriented, courteous, friendly, and compassionate professional to join our team.

• 15% Ensures correct and timely management of student records, course registration, and degree audits within the student information systems
• 30% Provides direction to students and staff on a variety of academic processes and policies including graduation requirements, academic standing, enrollment, and course change requests
• 20% Collaborates with students, academic deans, faculty, advisors, and staff to resolve curricular and student record issues
• 5% Audits and corrects data to ensure accuracy and completeness
• 10% Implements, interprets, and enforces instructional, professional, and legal standards and regulations related to student, curricular, and academic records
• 10% Serves as the first point of contact for individuals and groups, provides basic organizational information via phone, email, in person and through other communication mediums. Supervises, trains, and monitors student employee workflow.
• 5% Supports academic space needs. Schedules logistics and secures resources for meetings, conferences, travel and work unit operations.
• 5% Works to support inclusion, diversity, and equity in office practices and procedures; supports and enhances the climate for the students and colleagues.

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Preferred
Bachelor's Degree

Preferred:
1-2 years of administrative experience
Ability to work independently, managing multiple projects despite interruptions, and adapting to ever-changing needs and priorities
Experience serving as the initial point of contact for an office, including answering phones and greeting visitors
Experience working in higher education administration
Experience managing student records
Excellent interpersonal and written communication skills
Excellent organizational and management skills
Experience with multiple virtual meeting tools
Experience with calendar management and proficiency in coordinating calendars, schedules, and email accounts for others
Exceptional attention to detail
A demonstrated commitment to building an inclusive, welcoming environment.
A demonstrated ability to maintain discretion and professionally handle confidential information
Software knowledge and expertise including Microsoft Office, Google Suite, and aptitude for learning new software

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Ongoing/Renewable

Minimum $47,000 ANNUAL (12 months)
Depending on Qualifications
The employee in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits.

Occasional work outside of normal business hours.

Please click on the "Apply Now" button to start the application process. To apply for this position, you will need to upload a cover letter and a resume. Please outline relevant experience and your qualifications as it pertains to the preferred qualifications noted in this job description.

Beth Brandl
beth.brandl@wisc.edu
608-262-5270
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Stu Rcds & Curr Spec I(AE104)

A19-COLLEGE OF ENGINEERING/ACAD AFFRS/STU SERV CTR

Academic Staff-Renewable

290032-AS

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.