A cover letter is required for consideration for this position and should be attached as the first page of your application, followed by your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

The Administrative Assistant Intermediate position is a vital team member in the ICPSR Summer Program in Quantitative Methods. From May through August, the Summer Program offers more than 90 courses in quantitative research methods and statistics to a diverse, multidisciplinary, and international constituency of more than 1,000 graduate students, faculty, researchers, and applied data analysts across the social, behavioral, health, and related sciences.

You will work with a small, highly efficient staff. Your job will be to assist with all facets of hiring and paying 80+ Summer Program faculty and 40+ teaching assistants.

NOTE : This is a part-time appointment working 30 hours/week each year from January through September. This position may require 40 hours/week from June through August.

This position will report to Stephanie Carpenter, Summer Program Manager.

Position acts as administrative support with responsibilities that include:

• Collecting, tracking, and filing contractual agreements for ICPSR Summer Program faculty
• Tracking course completion, reviewing, and confirming all payments match contractual agreements
• Creating spreadsheets to submit payments to Shared Services Center (SSC)
• Working with SSC and Supplier Records to create, activate, or reinstate Vendors
• Submitting completed contracts to Procurement to finalize and monitoring the process to ensure completion
• Submitting, monitoring and recording completion of payments through the SSC PeoplePay team
• Working with ISR Business Office on approvals of payments and recording completion
• Coordinating with ISR Payroll and University Payroll as needed
• Updating and informing faculty/department on payment details and status when requested
• Assisting with visa paperwork for international faculty and teaching assistants
• Assisting ISR HR with hiring of teaching assistants and completion of employment paperwork
• Acting in partnership with ICPSR Summer Programs Program Manager, Director, and supporting staff as needed
• Assisting with additional faculty and TA employment and payment issues as needed
• Assisting with additional administrative tasks as needed

• Intermediate to advanced competency in Microsoft Excel and Word, Google Sheets, and database querying tools
• Proven organizational skills and attention to detail
• Demonstrated ability to manage many tasks concurrently and set priorities in order to meet deadlines
• Proven commitment to high quality, positive customer service and high levels of productivity
• Excellent verbal and written communication skills

• Previous working relationship with various organizations within U-M including Shared Services Center (SSC) and Procurement
• Previous experience working with payments, i.e. PeoplePay

The salary range is $40,000 - $55,000 which represents a full time annual salary based upon working 40 hours per week. The hourly rate would be approximately $19.25 - $26.50 per hour depending on skills and experience.

The Institute for Social Research at the University of Michigan wants to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan, to maintain the excellence of the university, and to ground our research in varied disciplines, perspectives, and ways of knowing and learning.

Benefits at the University of Michigan

The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include:

• Generous time off
• A retirement plan that provides two-for-one matching contributions with immediate vesting
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses
• Various learning resources and tuition reimbursement

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Institute for Social Research job openings are posted for a minimum of fourteen (14) calendar days. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

The University of Michigan is an equal opportunity/affirmative action employer.