Position Summary

Under the direct supervision of the Chief Financial Officer, this position will have “hands on” responsibility for accounting and financial operations; reporting that includes general ledger, accounts receivable, accounts payable, fixed assets, budget, and taxes; leading, developing, and supervising the two-member Accounting team; managing a portfolio of grants and contracts, foundation and corporate grants, and private donations; managing banking, investment manager, and other vendor relationships; ensuring appropriate internal controls and adoption of industry best practices.

Responsibilities

Finance and Accounting:

• Ensure accounts, ledgers and reports comply with GAAP and regulatory requirements.
• Prepare, review and, approve financial statements, reporting package and month-end entries for accuracy and timely distribution to management. Monitor and evaluate financial performance monthly to keep all staff apprised of financial status.
• Prepare financial analysis, forecasting and reporting to staff, senior leadership, and board of trustees.
• Serve as primary point of contact with outside auditors to coordinate audit activity.
• Serve as Finance lead on tax compliance and reporting. Oversee the preparation and required filings of annual tax reporting including but not limited to the IRS Forms 990, 990-T, 1099, 1098, and unclaimed properties as well as all state tax and charitable registration filings.
• Administer endowment and donation accounting; approve the classification of all new gifts and pledges based on guidelines; review endowment unitization and market value; calculate the annual payout based on the current spending rate guidelines; ensure all restricted and unexpended payout funds are appropriately used and applied to the extent possible.
• Manage and optimize grants, and indirect costs from foundation and corporate sources.
• Recommend and implement improvements for accounting processes to increase efficiency and accuracy.
• Provide guidance to stakeholders on finance and accounting best practices to support effective program implementation.
• Perform other related duties, as assigned.

Annual Budget Process:

• Support the annual budget process and the monthly department budget review meetings.
• Monitor and report on budget to actual performance at the organization, division and department level.
• Recommend creative solutions to budgetary challenges.
• Develop and support multi-year budget projections and trend analysis.

Cash Management and Investments:

• Prepare cash flow projections, monitor operating account balances, and recommend necessary cash transfers.
• Review monthly investment reconciliations and investment performance to ensure investment mix is in compliance with the current investment committee guidelines; assist with evaluation of the effectiveness of the investment advisors; coordinate approval fund transfers with investment custodian; record and distribute endowment income to appropriate funds; develop special internal reports for users.

Internal Controls:

• Develop, communicate, update, and monitor Finance and Accounting policies and procedures.
• Review and update Finance SOPs to clarify roles and responsibilities. Coordinate with Finance management to assign system rights and responsibilities to ensure separation of duties with appropriate access.
• Enforce established internal controls and recommend changes, as necessary.
• Maintain internal control and safeguards for receipts, payments, fixed assets and recording transactions.

Team Leadership:

• Supervise a team of 2 to include 2 senior accountants.
• Motivate and implement training programs for team members to develop skills and increase knowledge base; clarify roles and responsibilities while building a supportive team environment.
• Embrace diverse and inclusive perspectives across the organization, elevate voices not always heard in analysis and strategy.
• Model ability to adapt, prioritize, and thrive in a highly diverse, fast-paced environment.
• Understand a variety of perspectives, manage priorities, and decisively meet expectations.
• Challenge current practices thought processes and perspectives.
• Establish, support and monitor team goals with steps that are realistic and achievable.