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Financial and Administrative Officer
University of California Riverside
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Financial and Administrative Officer

University of California Riverside

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Details
Posted:
August 3, 2024
Location:
Riverside, California
Salary:
Open



Financial and Administrative Officer


Job ID:
Location: Main Campus - UCR
Schedule: 8AM - 5PM
Category: Accounting and Finance
Salary: $73,600 - $133,200
Full/Part Time: Full-time(100%)
Organization: College of Humanities Arts & Social Sciences
Department: Multidisciplinary Admin Unit Dept
Application Deadline: Open Until Filled

Position Information:
The College of Humanities, Arts, and Social Sciences is currently recruiting for a Financial and Administrative Officer (FAO) within our Interdisciplinary Programs and Centers which include Global Studies, Labor Studies, Liberal Studies, Middle Eastern Studies, Southeast Asian Studies, Latin American Studies, GLUCK, and the Latino and Latin American Studies Research Center, Inland Empire Labor and Community Center, Center for Bibliographic Studies, and the Young Oak Kim Center. This FAO position provides oversight and coordination of the financial and administrative support functions for these units. This position reports to the Divisional Financial and has primary responsibility for providing management, coordination and oversight of the daily operations of the programs/centers include financial, human resources, academic support, contract and grants, facilities management and other operational matters. The department's academic personnel include ladder rank faculty, Professor(s) of Teaching, Visiting Professors, Researchers, and Graduate Student Researchers and Teaching Assistants. Programs offer undergraduate degree or minor choices for the various programs that they support. The total operating budgets for these units is over $5.5M. This position manages business, accountability, stewardship, publicity, and support functions in the programs and centers to achieve individual and CHASS goals and objectives in meeting the mission of the University. The incumbent has significant responsibility to organize work and achieve broadly stated goals for the units they serve. This would include identifying objectives, developing strategies, and policies, and functions with a reasonable degree of autonomy in collaboration with the Program Chairs, Center Directors, and the Divisional Financial and Administrative Officer.

The full salary range for the Financial and Administrative Officer is $71,100 - $128,700 annually. However, the expected pay scale for this position is $71,100 - $99,900 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.



Requirements:
Educational Requirements
  • Bachelor's degree in related area and/or equivalent experience/training.
    Required

    Experience Requirements
  • 4 - 7 years of related experience.
    Required
  • Minimum of 3 years previous supervisory expereince
    Preferred

    Minimum Requirements
  • Thorough knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees.
  • Knowledge of a variety of administrative operations activities such as events planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
  • Ability to use discretion and maintain confidentiality.
  • Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
  • Strong skills in short term planning, analysis and problem-solving and customer service.
  • Ability to function independently and take responsibility for results.
  • Ability to interpret policies and procedures related to finance, purchasing, travel, academic personnel, and payroll.
  • Excellent oral and interpersonal communication skills, with the ability to effectively and professionally communicate using tact and diplomacy with internal and external audiences.
  • Demonstrated experience in developing and monitoring budgets, and managing budgets using on-line financial, payroll, personnel, and purchasing systems
  • Skill in accurate record keeping with strict attention to detail.
  • Excellent written communication skills, including the ability to compose business correspondence, using correct spelling, punctuation, and grammar.
  • Knowledge of, and direct experience with, applying budgeting and financial policies and developing related internal controls.

    Preferred Qualifications
  • Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management.
  • Solid knowledge of common University-specific computer application programs. Advanced knowledge of common University-specific computer application programs.
  • Knowledge of UC policies and procedures related to finance, purchasing, travel, academic personnel, and payroll. Demonstrated experience with UCR's on-line financial systems


    Additional Information:
    Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

    UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

    • UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.

    • UC Riverside is the top university in the United States for social mobility. - U.S. News 2020

    • UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.

    • Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019

    • Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings

    • UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
    The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

    For information about our generous employee benefits package, visit: Employee Benefits Overview

    Job Description Details:
    General Information

    Job Title
    007377

    Grade
    Cindy Williams

    Supervisor

    Key Responsibilities:
  • Manages, plans and administers a range of administrative operations in a small
    to medium academic department, or a small to medium non-academic department or program.
    • making recommendations concerning departmental resources, policies, practices and operations. Anticipate operational problems and develop solutions. Keep the Directors and Divisional FAO appraised of problems, concerns and resolutions as appropriate.
  • 20%

  • May supervise a small staff of support employees and/or students.

    • Internal Number: 5488063
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