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Purchasing Specialist
College of the Holy Cross
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Purchasing Specialist

College of the Holy Cross

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Details
Posted:
August 30, 2024
Location:
Worcester, Massachusetts
Salary:
Open
Type:
Full-time



Purchasing Specialist

College of the Holy Cross


Description

Perform diversified duties to support the Purchasing Office including: the Purchasing Specialist supports the community in all aspects of the purchasing process. This includes advising internal and external stakeholders in the College Purchasing Policy and process. This is accomplished by managing vendor relations, supporting the competitive bid process, and facilitating the Purchase Order workflow and processes. Other duties include maintaining preferred vendor lists, managing relationships with specific College-wide vendor accounts, managing the College P-card system and assessing vendor compliance and performance.

Major Areas of Responsibility
  • Support, educate, and promote Purchasing Policy to all campus constituents. Answer questions, provide guidance, and resources including tax exemption and W-9 details.
  • Provide Purchase Order support and quality control. Check POs to be dispatched to verify all information is correct (i.e. vendor, budget, text). Enter purchase orders to support departments with infrequent PO usage.
  • Act as liaison for Purchasing Office and campus-wide vendors. Provide updated information on products and pricing. Submit related invoices for payment.
  • Maintain effective supplier relationships, including credit applications, and preferred vendor list.
  • Coordinate various aspects of the motorized vehicle campus fleet. Maintain fleet schedule for campus-wide use.
  • Maintain Purchasing Card program including, requesting new cards, assisting in purchase and fraud inquiries, adjusting spend limits, and canceling cards.
  • Maintain corporate travel program including user maintenance and facilitating customer service issues.
  • Assist in year-end process with Controller's Office in support of the annual audit. This includes working with departments to verify purchase order status at year-end and take appropriate action.
  • Maintain Purchasing intranet site including updated forms, policies, and current information.
  • Other duties as assigned.
Minimum Qualifications
  • Bachelor's degree OR a minimum of 2 years relevant experience in an office environment.
  • Experience working with ERP, expense reporting and time reporting systems (Workday, PeopleSoft, and Chrome River) optional with a strong willingness to learn.
  • Basic proficiency in Excel, with experience using other Microsoft applications, Adobe and Google products.
Core Competencies
  • Detail oriented.
  • Ability to work independently and in a team environment; customer-oriented approach.
DisclaimerThe description above represents the most significant duties of this position but does not exclude other occasional work assignments not mentioned, the inclusion of which would be in conformity with the factor degrees assigned.

ADDITIONAL INFORMATION:

This is a full time, non exempt level position (35 hours/52 weeks). The College is committed to providing competitive market pay for its employees. The College also offers a competitive benefits package for full-time staff, including:
  • Defined Contribution Pension Plan

  • Condensed summer 4-day work week

  • Tuition & Education benefits

  • Wellness programs & ongoing Training and Development opportunities

  • Generous paid time off

The College is an Equal Employment Opportunity Employer and complies with all Federal and Massachusetts laws concerning Equal Opportunity and Affirmative Action in the workplace.To review our Employee Benefit Options, please go to: https://www.holycross.edu/humhttps://www.holycross.edu/human-resources/benefitsan-Review of resumes will begin as received and continue until the position has been filled.



To apply, please visit: https://jobs.jobvite.com/holycross/job/o3mMtfwo







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Internal Number: 5585362
About College of the Holy Cross
ABOUT COLLEGE OF THE HOLY CROSS: Founded in 1843 in Worcester, Massachusetts, the College of the Holy Cross is among the nation's leading liberal arts institutions. A highly selective, four-year, exclusively undergraduate college of 3,000 students, Holy Cross is renowned for offering a rigorous, personalized education in the Jesuit, Catholic tradition. Holy Cross highly values the unique skills, perspective, talents and passion that each employee contributes to its learning community. To work at The College is to accept an invitation to participate in the growth and development of all campus members, students, faculty and staff. The College's commitment to diversity is an important feature of the Holy Cross education. Informed by the presence of diverse interpretations of the human experience, Holy Cross is building a community marked by freedom, mutual respect, and civility. We seek others who support our values of diversity and inclusiveness. Job candidates of all diverse backgrounds who embrace the open and inclusive culture of Holy Cross are welcome and encouraged to apply.
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