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Associate Controller, SPFA
Yale University
| 1. Direct activities for the Sponsored Projects Financial Administration. Manage and oversee recruiting, career development, performance, and training activities for a large staff of exempt and non-exempt employees. 2. Monitor University sponsored funds and activities according to federal, state, sponsor, and university policy, regulations, and guidelines, including 2 CFR 200.Interpret regulations and guidelines for the University. Define, develop and provide guidance on University policies, processes and procedures. Assess risks and initiate changes where appropriate. Maintain current expertise in all applicable rules, regulations, guidelines, and proposed changes to such. 3. Develop effective and efficient practices to support sponsored projects financial administration across campus. Identify and implement methods to increase effectiveness and efficiency. Initiate process redesign to reduce administrative burden on University grant and contract recipients, departmental administrators, and central staff while maintaining compliance and strengthening internal controls. Develop and monitor quality assurance processes. Work closely with ORA compliance to develop monitoring activities and communicate results to staff and leaders to reinforce training opportunities and accountability. 4. Identify and work with Financial Systems and Solutions to evaluate, and implement system modifications to minimize obstacles, streamline processes, improve effectiveness, and increase efficiency of grant and contract related activities. Prioritize proposed system changes, as necessary. Actively work and build a relationship with Workday and participate as a Workday design partner. 5. Lead the response to audit activities by federal, state, and independent auditors. Assist departmental personnel with audit activities. Defend audit disallowance claims. Maintain records of audit activity. Develop management responses, and define and implement corrective actions plans, as necessary. 6. Direct the timely and accurate preparation and submission of required financial and accounting reports to sponsors. Oversee the timely and accurate closeout of sponsored awards and University accounts according to University policy and strong accounting practices. 7. Manage review of cash flows, quarterly reports and final financial reports to sponsors. Manage the process to invoice and collect all grant and contract revenue. Oversee the Accounts Receivable aging , identify trends and track high risk sponsors, and report potential payment issues to leadership. Assure appropriate controls, systems, and reconciliation processes are in place. 8. Participation in Council on Governmental Relations (COGR) and/or Federal Demonstration Partnership (FDP) 9. Develop and facilitate collaborative partnerships with school leadership, faculty, and staff to foster understanding of policy and administrative issues and alignment around service levels and opportunities for improvement. 10. Advise and assist with the interpretation of research policy and proposed legislation. 11. Serve as a subject matter expert in the design, development, and delivery of campus-wide training requirements. 12. Serve on campus-wide committees, as directed. Required Skill/ability 1: Strong, results-oriented leader with a demonstrated track record of delivering exceptional results in terms of both What and How work is accomplished. Demonstrated ability to effectively manage, motivate and coach a team under tight deadlines. Ability to take initiative, prioritize workload, and work independently. Required Skill/ability 2: Well-developed leadership, managerial, decision-making, planning, organizational, and problem-resolution skills. High level strategic planning skills. Ability to anticipate changes in the business environment and proactively lead and manage change. Demonstrated documentation, project management, organizational skills and attention to details. Required Skill/ability 3: Excellent written and oral communication skills. Highly collaborative with the ability to use formal and informal authority, influencing skills, good judgment, and analytical problem-solving ability. Ability to adapt communication style to address the needs of faculty and staff at all levels. Required Skill/ability 4: Ability to understand and interpret 2CFR 200, fed. agency policy, and cost acc. standards. Understanding and hands-on experience with ERP systems in a high-volume sponsored award environment. Ability to guide and deploy the effective use of large complex, financial sys.(Workday preferred) to facilitate adherence to federal regulations and sponsor requirements. Required Skill/ability 5: Demonstrated appreciation and respect for principles of diversity, equity, and inclusion. Ability to engage with diverse audiences (age, gender, nationality, race/ethnicity, profession, etc.). Preferred Education: Advanced degree or certification in Business, Accounting or a related field. CPA with 10 or more years of experience in Grant and Contract Accounting and Administration in an academic, non-profit, or higher education consulting experience. Work Week: Standard (M-F equal number of hours per day) Posting Position Title: Associate Controller, SPFA University Job Title: Associate Controller, SPFA Preferred Education, Experience and Skills: Advanced degree or certification in Business, Accounting or a related field. CPA with 10 or more years of experience in Grant and Contract Accounting and Administration in an academic, non-profit, or higher education consulting experience.
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| Bachelor's degree in Accounting, Business or related field and 10 years of related work experience or an equivalent combination of experience and education. |
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