Job Summary: | The Department of Radiology, School of Medicine and Public Health, University of Wisconsin-Madison is seeking an Event Coordinator to help manage all events within the Department.
The Department of Radiology's mission is to improve human health through innovation in clinical care, imaging research and education. Our faculty and staff are committed to the mission, vision and values shared by both UW Health and SMPH. Through teaching, mentorship, and community work we hope to promote an environment of equity to our students, trainees, and patients. | Responsibilities: | Plans, schedules, documents, and supports service delivery for events using established policies and procedures to meet customer need and ensure event compliance with institutional policy.
- 20% Communicates with customers to determine event details and requirements, evaluates requests, recommends service plans and pricing, and provides status updates
- 30% Schedules logistics and secures resources for all aspects of events including space, vendors, and staff; and coordinates details and resolves operational issues
- 20% Monitors and processes event related transactions and event data and records
- 5% Greets customers/guests, assists with registration, answers questions, and refers complex issues to appropriate entities
- 10% Assists with planning and the creation of promotional materials and resources for events
- 15% Manages and monitors event budgets and financial transactions. Completes required financial tasks in accordance with UWHealth and SMPH guidelines.
| Institutional Statement on Diversity: | Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion | Education: | Preferred
Bachelor's Degree | Qualifications: | Required
- At least 1 year of professional experience in event planning.
- Experience providing customer service and support.
Preferred
- Experience scheduling and organizing complex event logistics with attention to detail.
- Experience with digital communications, event registration, and survey creation.
*This position requires some attendance at night and weekend events, as well as the ability to lift and move event supplies up to 50lbs.* | Work Schedule: | Typical work hours will be 8:00am to 4:30pm | Work Type: | Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. | Appointment Type, Duration: | Ongoing/Renewable | Salary: | Minimum $25.00 HOURLY
Depending on Qualifications
The starting salary for the position is $25.00 per hour but is negotiable based on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/). | Additional Information: | The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.
University sponsorship is not available for this position, including transfers of sponsorship. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1 STEM OPT Extension participants. If you are selected for this position you must provide proof of work authorization and eligibility to work. | How to Apply: | To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience. | Contact: | Amanda Joncas
ajoncas@wisc.edu
608-262-2716
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. |
Official Title: | Event Coordinator(DS023) | Department(s): | A53-MEDICAL SCHOOL/RADIOLOGY/RADIOLOGY | Employment Class: | University Staff-Ongoing | Job Number: | 301086-CP | | | The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department. | |