Travel, Purchasing & Finance Assistant
Job ID:
Location: Main Campus - UCR
Schedule: 8AM - 5PM
Category: Administrative
Salary: $51,344 - $72,767
Full/Part Time: Full-time(100%)
Organization: Bourns College of Engineering
Department: Computer Science & Engineering Dept
Application Deadline: Open Until Filled
Position Information:
Join our team! The department of Computer Science & Engineering is seeking a detail-oriented and organized Travel, Purchasing & Finance Assistant to manage key administrative functions, with a primary focus on travel coordination, financial support, and purchasing. This position plays a crucial role in ensuring smooth departmental operations by preparing and processing travel and entertainment reimbursements, coordinating travel logistics for faculty, staff, and guests, and assisting new faculty hires with relocation processes. The incumbent will also support the department's financial operations, including reconciling documentation for ledger reviews and processing Salary Cost Transfers in UCPath. Additionally, the role involves handling departmental purchases, providing backup support for event coordination and front office duties, and assisting with payroll-related tasks and service requests. This position is ideal for a proactive individual who excels in a dynamic environment and is committed to maintaining high standards of customer service and operational efficiency.
The full salary range for the Travel, Purchasing & Finance Assistant is $24.59 - $34.85 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.
Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.
As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
Requirements:
Educational Requirements
High school diploma or equivalent
RequiredBachelor's degree in business administration or related field
Preferred
Experience Requirements
1-2 years related experience or an equivalent combination of education and experience.
Required
Special Conditions
Special Must pass a background check.
Required
Minimum Requirements
Ability to work as a team player and establish and maintain cooperative working relationships. Skill in independently researching questions and making appropriate contacts when problem solving. Demonstrated ability to determine and locate relevant and reliable sources for the collection of information and data. Ability to make appropriate decisions following established policies and procedures. Ability to function independently and take responsibility for results; organize workload with close attention to detail, manage multiple tasks and timelines. Demonstrated ability to interact with diverse and controversial issues and people in a professional and amiable manner. Demonstrated ability and experience in providing quality customer service. Excellent oral and written communication skills, including the ability to compose business correspondence, edit and use correct spelling, punctuation and grammar. Skill in communicating effectively and professionally using tact and diplomacy.
Preferred Qualifications
Working knowledge of UCR's on-line applications and service requests systems. Knowledge of University of California policies and procedures related to procurement practices, equipment management, general accounting practices, account reconciliation, travel and entertainment reimbursement, and Internal Audit policies and procedures. Management skills to plan, coordinate, and direct numerous complex activities with competing deadlines and interruptions in a fast-paced environment. Demonstrated time management and organizational skills with the ability to work quickly, accurately, and maintain records with strict attention to detail. Ability to set priorities and use initiative organizing and handling a heavy workload.
Additional Information:
Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview
Job Description Details:
General Information
Job Title
004723
Grade
Christian Shelton
Supervisor
Key Responsibilities:
Travel Coordination and Reimbursements: Prepare and process travel and entertainment reimbursement in Concur ensuring compliance with UC policies and G-28 Travel and BUS-79 procedures. Coordinate travel arrangements for faculty, staff, students, visiting scientists, and prospective graduate students related to departmental events, including seminars, colloquia, orientation, and faculty recruitments. Provide support for new faculty hires with relocation and reimbursement processes. 35%
Financial Support: Assist the department financial analyst by reconciling backup documentation for ledger reviews and ensuring timely and accurate record-keeping. Process Salary Cost Transfers (SCT) in UCPath, coordinating with the Financial Analyst and Shared Service Center as needed. 20%
Purchasing and Procurement: Serve as the primary point of contact for departmental purchases, utilizing ProCard or purchasing systems to place orders and ensure compliance with University policies and procedures. 15%
Front Office Support: Provide backup assistance to front office staff, including mail distribution, guest reception, and managing copy and print requests. Assist with key check-out/check-in and maintain the key database. 10%
Event Coordination Backup: Provide backup support for the coordination of departmental events, such as seminars, orientation, open house, and faculty recruitment, including logistics and communication with vendors. 10%
Payroll and Administrative Support: Assists and/or serve as back up with payroll related tasks (including quarterly JRED report), coordination and Service Link tickets. Provide backup support with campus service requests (e.g., facilities, IT, catering) and follow up to ensure completion. 5%
Other duties as assigned 5%
To apply, visit https://jobsportal.ucr.edu/jobs/34027045
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