Scheduled Hours

Position Summary

Job Description

• May plan and develop research division budgets.

• Oversees payroll function, including visas, identifies and assigns payroll to appropriate sources, enters directly into HR Systems, and prepares annual payroll.

• Supervises the purchasing function, ensuring maximum utilization of funds. Approves purchasing documents and guides purchasing staff on appropriate expenditures according to specific grant policies.

• Prepares and analyzes monthly financial reports on all research accounts and distributes/discusses with Principal Investigators.

• Works with PIs to provide fund management and make any necessary budgetary changes.

• Prepares, analyzes, monitors, and manages grant budgets and ensures appropriate and timely expenditures and reconciliation of funds.

• Works with PI to develop, compile, and submit the grant according to established agency/university guidelines. Enters budget online, obtains signatures, etc.

• May coordinate the submission and post-award activities for clinical trial studies; prepare forms and materials for the Center for Clinical Studies, work with PI to prepare a budget, obtain pricing quotes from other Departments; confirm CPT code for billing MD time; determine standard of care measures versus those strictly for research, prepare and submit invoices according to final executed contract, track receipt of checks from the sponsor and ensure they are deposited in the correct fund.

• Works with OSRS to ensure timely implementation of contracts and subcontracts.

• Transfers PI grant files into Wash U and to new institutions or departments.

• Closes grant accounts; submits final progress report and invention statement (if applicable) to the appropriate agency. Obtains signatures and forwards grant financial status reports.

• Assists PIs with internal and external requests for grant-related information.

• Creates, addresses, and processes correspondence with granting agencies.

• Organizes and maintains grant files.

• Conducts fund searches for PIs. Assists PI with obtaining potential grant applications/ instructions with help from OSRS.

• Responsible for the oversight and day-to-day management of research administration.

• Serves as liaison between faculty/staff in communicating policies and procedures.

• Implements and maintains procedures to ensure efficient workflow; responsible for the proper training of staff.

• Completes special projects as directed by the senior management.

• May maintain personnel records; directly oversee scheduling of employees, evaluation process and personnel problems.

• Works with PI to develop job descriptions for new positions or promotions.

• Reviews and screens job applications and applicants; conducts interviews, hire and/or make recommendations for hiring new personnel.

Working Conditions:

Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at a desk or table

• Repetitive wrist, hand or finger movement (PC Typing)

Equipment

• Office equipment

Required Qualifications

Education:

Certifications:

Work Experience:

Skills:

Driver's License:

More About This Job

Preferred Qualifications

• Experience with grant proposals from federal agency sponsors such as the U.S. Department of Energy (DoE), U.S. Department of Agriculture (USDA), and the Environmental Protection Agency (EPA).
• Well-versed in systems from federal agencies, including Grants.gov Workspace, Research.gov, etc.
• Competency in Washington Universityâ™s Research Management System (RMS) and SUBS.
• Familiarity with Foreign National requirements and documentation.

Preferred Qualifications

Education:

Certifications:

Work Experience:

Skills:

Grade

Salary Range

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Diversity Statement