FULL-TIME HYBRID MEETING PLANNER

SUMMARY:

We are seeking a highly organized and experienced Meeting Planner to join our team. As a planner, you are responsible for the coordination and execution of both in-person and virtual trainings and conferences. Our education team of 8 full-time planners successfully executes over 230 events annually, reaching over 11,000 attendees. Attendance at these individual events ranges from 30 to 1,400 attendees.

JOB DUTIES:

• Responsible for logistics for in-person training events such as: negotiating hotel room rates, ensuring adequate training space, presenter travel arrangements, food and beverage recommendations, audio/visual support and all necessary details for implementing training events.
• Set up and facilitate virtual trainings via Zoom meetings and webinar format.
• Lead technical support during live meetings (i.e., spotlight speakers, mute microphones, play videos, enable captioning, handle technical issues, etc.)
• Lead rehearsal meetings for events, preparing trainers to be the best they can be in front of an audience
• Provide technical support for hybrid conferences.
• Develop brochures, flyers and registration forms for promotion of training events.
• Financial accountability to include budget preparation, reconciliation and processing travel expense reports.
• Negotiate contracts with training venues for meeting space, catering and overnight room rates.
• Prepare all event support materials such as nametags, tent cards, agendas, handouts, etc.
• Manage Continuing Education Credits for trainings and conferences for Social Work, Nursing and Substance Use Disorders.
• Work with multiple committees and stakeholders.
• Maintain accurate database.
• Arrange travel for presenters and staff when required.
• Assist with speaker management for conferences and training events.
• Provide on-site coordination for trainings and conferences throughout Michigan.
• Continue professional development to stay current on industry standards, practices, and technology.

KNOWLEDGE/SKILLS:

• Strong customer service focus
• Project management skills including the ability to proactively pre-plan event logistics, identify potential problem areas and implement appropriate solutions
• Ability to execute tasks in a thorough, accurate and timely fashion while managing multiple, competing priorities
• Prioritize training projects and organize within project timelines
• Strong communication and interpersonal skills
• Facilitate and run virtual and hybrid meetings/conferences from the technical and moderator role.
• Experience at working both independently and in a team-oriented, collaborative environment
• Excellent attention to details
• Proficient in Microsoft Office Suite, Zoom, and email marketing
• Strong ability to problem-solve technical issues and database management.
• Preferred, but not required, previous experience coordinating conferences with multiple concurrent sessions.

JOB LOCATION/WORKING CONDITIONS:

• CMHA is an at-will employer.
• CMHA currently operates in a hybrid environment (2 days/week in Lansing headquarters).
• Business hours at 8am-5pm (work hours are flexible between 7am-6pm).
• A dedicated office space and remote equipment/tools will be provided.
• Travel within Michigan required to attend events. This is a shared responsibility among all meeting planners.
• Must have the ability to lift and carry supplies (40 lbs. or less), navigate stairs if necessary.
• Must have vehicle to transport training materials.

COMPENSATION AND BENEFITS:

• Starting salary: $57,978 plus benefits outlined below:
• Health, dental, and vision insurance for his/her family (90% employer paid premium).
• Retirement benefit: Employer contribution of 6% of the employee’s gross salary contributed into a 401(K)/403(b) retirement plan with no employee match required. Employees are eligible for retirement benefits payments 1 year from their date of hire.
• Paid vacation/personal time.
• Paid sick leave.
• Thirteen (13) paid holidays.
• Paid Parental leave (currently 6 weeks).
• Life Insurance (employer paid).
• Employer paid Verizon cell phone plan or stipend.
• Staff development fund for each employee (currently $450/employee).
• Free parking at Lansing headquarters.

APPLY: Deadline to Apply is September 30, 2024