Administrative Coordinator (aHEO) - Athletics & Recreation

Administrative Coordinator (aHEO) - Athletics & Recreation

JOB ID 28140

POSITION DETAILS
The Administrative Coordinator will report to the Director of Athletics and Recreation. In addition, to the CUNY Title Overview, the Administrative Coordinator will be responsible for the following duties: 

Provide support and assistance administratively/clerically to the Director of Athletics and Recreation, and the overall athletic department. 

Book travel plans for teams, coaches and administrators, where approved to include reconciling meal money, gas receipts, EZ Passes, etc. 

Making meeting arrangements with administrative and coaching staffs in-person and on zoom. 

Assist in the on and off boarding of staff, following college policies to limit delays. 

Successfully ensure efficient and smooth day-to-day operations of the athletic offices; providing a professional environment. 

Coordinate multiple athletic, recreation, staffing, championship and operations schedules, while managing the internal ‘master calendar’. 

Provide the point of contact for internal and external affiliations. 

Assist in the management of the athletic alumni database and reports, where appropriate. 

Assist in athletic/recreation events, (ie. athletic hall of fame, athletic homecoming, athletic banquet, and etc.), where assigned. 

Provide general administrative support to students, staff, coaches and guests. 

Liaise with other administrative offices to handle requests and queries from other college offices (ie: Student Affairs, Registrar, Public Safety, Admissions, etc.). 

QUALIFICATIONS 
Bachelor's Degree required. 

PREFERRED QUALIFICATIONS 
Proven experience as an administrator and office manager 

Enhanced knowledge and proficiency of MS Office and procedures 

Working knowledge of office equipment, like printers, copiers, scanners etc. 

Excellent time management skills, attention to detail and ability to work in a fast paced environment, successfully 

Strong organizational skills 

Excellent written and oral skills (understanding social media uses) 

Manage confidential information (HIPPA/FERPA, academic and fiscal records) 

Ability to manage complex internal systems, within a city/state entity 

CUNY TITLE OVERVIEW 
Supports projects, initiatives, and activities that impact an academic or administrative department. 

Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information. 

Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software. 

Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections. 

Conducts internet and/or database research and performs basic systems queries to locate information related to department activities. 

Maintains department fiscal plans and budgets; assists in budget administration and invoice processing. 

Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department. 

May supervise office staff and student workers. 

Performs related duties as assigned. 

Job Title Name: Administrative Coordinator 

CUNY TITLE 

Assistant to HEO 

FLSA 

Non-exempt 

COMPENSATION AND BENEFITS
Salary commensurate with education and experience ($44,411-$49,960). 

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. 

HOW TO APPLY
Applications must be submitted online by accessing the CUNY Portal on City University of New York job website www.cuny.edu/employment. To search for this vacancy, click on SEARCH ALL POSTINGS and in SEARCH JOBS field, enter the Job Opening ID number 28140.

Click on the "APPLY NOW" button and follow the application instructions. Current users of the site should access their established accounts;. New users should follow the instructions to set up an account. 

Please have your documents available to attach into the application before you begin. Note, the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters – also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï , –, _ or ç)). 

Incomplete applications will not be considered. Please include: 

Cover Letter and/ or Statement of scholarly interests 

Curriculum Vitae/ Resume 

Names and contact information of 3 references 

Upload all documents as ONE single file-- PDF format preferred 

DIRECTIONS:

Select the  link to access our careers site.

1. Sign In to access your account or if you are not an existing user select the New User link to create one.
2. Review the job description and select the Apply button to begin your application.

https://hrsa.cunyfirst.cuny.edu/psp/erecruit/EMPLOYEE/HRMSCG/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=28140&PostingSeq=1 

If you are a current employee of our organization please use the following link instead:

https://hrsa.cunyfirst.cuny.edu/psp/cnyhcprd/EMPLOYEE/HRMS/c/HRS_HRAM_EMP_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&SiteId=1&FOCUS=Employee&JobOpeningId=28140&PostingSeq=1 

CLOSING DATE 
The search will remain open, and screening and review of applications will be ongoing-- until the position is filled.  

JOB SEARCH CATEGORY 
CUNY Job Posting: Managerial/Professional 

EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. 

Job ID: 28140 

Location: Hunter College