Academic Program Manager, UC Blue Ash College, Hybrid

About UC Blue Ash

The University of Cincinnati Blue Ash College is one of the largest regional colleges in Ohio and one of the most diverse colleges at the University of Cincinnati.  The college is in Blue Ash, Ohio fifteen miles north of the uptown campus, on 135 acres in a park-like setting. We offer primarily associate degrees in career and transition programs, as well as general education courses and technical baccalaureate degrees to approximately 5,100 students.  We value excellent teaching and personalized student support to help students achieve their goals, whether the goal is to enter a career or to continue education.  The college is a recipient of the Cincinnati Business Courier 2021 Best Places to Work award.

Job Overview

The University of Cincinnati Blue Ash College invites applications for our Academic Program Manager position to assist in the administration and operational activities of the academic departments and Dean?s administrative suite at UC Blue Ash College.  This position will report to the Assistant Director of Academic Affairs at UC Blue Ash, joining two existing program managers.  As a first point of contact ion campus these managers are responsible for supporting visitors, students, faculty, and staff through administrative processes; responding to inquiries; administering processes for college initiatives and departments; working with academic databases; and conducting outreach efforts to students.  Additionally, the program manager oversees the administrative work within academic departments and perform other duties as assigned.  Once hired, selected candidates will be part of the process to assign work across different departments with specific responsibilities based on their strengths and experiences.

Upon completion of the training period, this position is eligible for a hybrid work schedule with the option for one remote working day a week. Two days a week during the summer semester. Residence must be within the Cincinnati Tri-State area (OH/IN/KY) with reasonable distance to campus to have the ability to report to campus as required. Remote work arrangements are subject to change in accordance with university policies.

Essential Functions

• Work closely with UC Blue Ash College academic departments and offices to support their programs and services.
• Support the administrative needs of departmental faculty and staff.
• Coordinate academic department functions as needed, for example, inputting schedules, taking meeting minutes, preparing for events, maintaining websites, as well as helping with curriculum changes, course permissions, and programming offered by departments.
• Prepare and edit data, reports, and publication materials.
• Work within academic databases.
• Assist in the administration and operational activities of the Dean?s administrative suite.
• Prepare contracts; initiate, approve and monitor expenditures; prepare budget requests and expense reports.
• Act as liaison to internal departments, external entities, and community organizations.
• Implement policies and procedures.
• Provide direct and/or indirect supervision to exempt staff members (i.e., performance evaluations, disciplinary action, approve time off, etc.).
• Demonstrate strong written and verbal communication skills.
• Show attention to detail and have strong organizational skills.
• Perform other related duties based on needs of the college.

Required Education

• Bachelor's Degree.
• Seven (7) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Required Experience

• Three (3) years of experience in program development or business administration.
• May require supervision experience.

Additional Qualifications Considered

• Experience working in a higher education institution and/or with college students.
• Experience managing platforms including the suite of Microsoft services, student information systems, query systems, etc.

Application Process Information

Applicants must supply the following items. Applicants can also attach documents to the "Additional Documents" section if needed.

• Cover letter that describes how you are uniquely qualified for this position.
• CV/resume.
• A list of at least three (3) references including contact information.

Physical Requirements/Work Environment