Undergraduate Programs Administrator

Special Instructions to Applicants:

All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.

Position Summary:

Under supervision of the Lead Academic Administrator, the Undergraduate Programs Administrator supports Theatre; the Center for Latin American and LatinX Studies; Moody Fellows; and the HEDGE program. They are responsible for all front office functions for those programs and serve as the problem-solving point person for a variety of matters. They also support program faculty, and coordinate many of the administrative functions and special events activities. This position also provides website management. They are the first point of contact, representing the programs to internal and external contacts.

The Undergraduate Programs Administrator interacts on a daily basis with faculty, students, visitors, other university staff, and various individuals and organizations outside Rice University.

The Undergraduate Programs Administrator provides support to the directors of undergraduate studies and assists the with tasks that include, but are not limited to: the department's General Announcements, course offerings and course schedules.

Ideal Candidate Statement:

Ideal candidates should have strong verbal and written communication skills, basic knowledge of managing budgets, the ability to work well under pressure and manage multiple projects simultaneously.

Workplace Requirements

This position is exclusively on-site, necessitating all duties to be performed in-person. Per Rice policy 440, work arrangements may be subject to change.

Proposed Hiring Range: This position is benefits-eligible, exempt, and has an expected minimum salary of $65,000 (dependent on experience and qualifications).

*Exempt (salaried) positions under FLSA are not eligible for overtime.

Minimum Requirements:

• Bachelor's Degree
• 2 years of related professional experience
  • In lieu of the education/experience requirement, additional related education and/or experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis.

Skills:

• Ability to develop and initiate new strategies
• Advanced problem-solving skills
• Strong verbal and written communications skills
• Ability to work well under pressure and manage projects simultaneously
• Strong organizational and time management skills
• Advanced knowledge of Microsoft Office suite
• Strong data analysis skills
• Ability to work independently and as part of a team to meet expected deadlines and schedules
• Adept at problem solving, creating contingency plans and handling issues when necessary
• Strong client service orientation and attention to detail
• Ability to develop complex or multiple program partnerships and funding sources
• Ability to oversee and direct staff
• Knowledge of managing budgets and developing financial plans

Preferences:

• Rice University experience
• Experience working in Rice University systems, such as iO Expense and P2P modules, Esther and CourseLeaf

Essential Functions:

• Administers the daily operations of assigned programs with general guidance by the directors and a senior staff member
• Conducts research, analyzes data, identifies trends and develops reports
• May assist department administrator to monitor project budgets and the development of longer terms budget plans
• Recommends and implements outreach plans, including communications, events, marketing, conferences, etc.
• Plans and coordinates logistical aspects of recruitment activities
• Provides support to faculty, staff and students as related to the program(s)
• Assists with student recruitment, student records, curriculum support, coordinating the accreditation process
• Processes images to meet the research and teaching needs of the departmental faculty using programs including Adobe Creative Cloud applications
• Designs and processes course and outreach materials both in digital and hard copy formats
• Monitors and maintains program websites
• Maintains social media accounts
• Performs all other duties as assigned

Additional Functions

• Processes faculty reimbursements
• Processes travel reimbursements and honoraria for guest speakers
• Supervises student assistants
• May support other programs, initiatives, and events in the Humanities

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits-overview

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Rice University is an Equal Opportunity Employer committed to diversity at all levels. It considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status.