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Administrative Coordinator, Digital Intelligence & Innovation (DI2) Accelerator (Hybrid)

Washington University in St. Louis

Details

Posted:

September 6, 2024

Location:

ST. LOUIS, Missouri

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Salary:

Open

Type:

Full-time

Scheduled Hours

37.5

Position Summary

The Administrative Coordinator for the Digital Transformation initiative will be an integral team member in the universityâ™s strategic plan, Here and Next. In this newly created position, the Administrative Coordinator will be a part of Digital Intelligence & Innovation (DI2) Accelerator.

The DI2 Accelerator serves as an interdisciplinary academic and scholarly hub for computation and data science focused on research and innovation, education and workforce development, and strategic partnerships. The impact of this work will:
- Amplify and accelerate the activities of researchers and innovators working in prioritized digital domains;
- Embed digital competencies into teaching and learning at all levels;
- Create, apply, understand, and share digital technologies and methods that address current and emergent societal and economic problems, while preparing a workforce that can extend these efforts beyond academic norms;

The ideal candidate is forward-thinking, able to support senior leaders through thoughtful anticipation of potential difficulties, and timely and appropriate responses, as needed. This coordinator will report directly to the Manager of Financial Operations.

DI2 Accelerator leadership is committed to maintaining a safe and supportive work environment. We prioritize the health and wellbeing of our employees, continuing the practices established during the COVID-19 pandemic. While we support a flexible work environment that balances in-person collaboration with hybrid work opportunities when appropriate, this role typically requires 2-3 days of on-site presence each week.Â However, due to the nature of events supported by this role, on-site requirements may vary, with some weeks necessitating up to 5 days on-site and others requiring different levels of on-site support.

Job Description

Primary Duties & Responsibilities:

Coordinates and performs daily tasks to ensure functioning of administrative office. Assists in development/coordination of programs/projects.
Assists with developing budgets, monitoring expenditures, and running Workday reports; performs online systems entry of documents or data involving accounts payable, purchasing, budgeting, etc; may approve financial documents such as travel documents.
Ensures the office is well-maintained and organized and coordinates ordering and distribution of supplies and handles problems concerning materials received.
Plans logistics and provides administrative support for programs, meeting and events including all details associated with event; negotiates with vendors; oversees, troubleshoots and resolves special situations that arise during event. Manages event budget.
Drafts and updates verbal, written and electronic communications.
Provides some general administrative support including scheduling appointments, meetings and travel arrangements.
Performs other duties as assigned.

Working Conditions:

Job Location/Working Conditions

Normal office environment with some pressure caused by deadlines
Hybrid office-home schedule available.

Physical Effort

Typically working at desk or table
Repetitive wrist, hand or finger movement
Occasional lifting (25 lbs or less)

Equipment

Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Administrative (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Washington University seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Associate degree

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Computer Applications, Computer Literacy, Detail-Oriented, Effective Written Communication, Interpersonal Communication, MailChimp, Marketing, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Organizing, Social Media Communications, Software Program, WordPress

Grade

G07-H

Salary Range

$19.29 - $29.91 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please emailÂ CandidateQuestions@wustl.eduÂ or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Internal Number: JR84186

About Washington University in St. Louis

Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.

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