Job Seeker Employer
Job Seekers, Welcome to ALUMNI CAREER CENTER
Staff Assistant III (Program Assistant, CAUSALab)
Harvard University T.H. Chan School of Public Health
SAVE savedJobs
SAVE savedJobs

Staff Assistant III (Program Assistant, CAUSALab)

Harvard University T.H. Chan School of Public Health

Application
The application opened in a new tab.
By using this feature you agree to our Terms and Conditions and Privacy Policy.
Details
Posted:
September 6, 2024
Location:
USA - MA - Boston
Salary:
Open
Type:
Full-time

Job Summary

The Department of Epidemiology, at the Harvard T.H. Chan School of Public Health, studies the frequency, distribution, and determinants of disease in humans, a fundamental science of public health. In addition to pursuing ground-breaking global research initiatives, we educate and prepare future medical leaders and practitioners as part of our mission to ignite positive changes in the quality of health across the world.
The CAUSALab is a Center in the Department of Epidemiology at the Harvard T.H. Chan School of Public Health.

The Center uses data to investigate what works in medicine, public health, and policy. By combining sound methodology with high-quality data, the CAUSALab produces actionable causal inference with real-world impact. The Center also offers training on a methodological framework for causal inference research based on observational health databases (e.g., administrative claims, electronic health records, biobanks) and pragmatic randomized trials. The areas of work include infectious diseases, cardiovascular diseases, cancer, mental health, and pregnancy.

To learn more about the CAUSALab, please visit: https://causalab.sph.harvard.edu/

Position Description

The Program Assistant will support CAUSALab by conducting complex administrative, programmatic, and research support duties. Reporting to Joanna Michalski, Assistant Director of Projects & Operations at CAUSALab, and working in close collaboration with Dr. Miguel Hernan, the Director of CAUSALab.
The Program Assistant will also provide administrative and financial support for two Center faculty members, including the Director and will be responsible for performing a wide range of duties to ensure smooth daily operations and effective administration of the Center. This position will require multi-tasking, providing accurate and timely results with attention to detail, and prioritizing and managing competing deadlines.

Duties and responsibilities include, but are not limited to, the following:

Administrative Support
  • Schedule and facilitate meetings and conference calls
  • Coordinate travel arrangements for faculty, lab members, and visitors
  • Prepare and process corporate card expense reports, reimbursements, invoices, and other payment requests
  • Coordinate purchasing, ordering, and maintaining supplies and equipment
  • Draft and edit correspondences and documents
  • Maintain faculty websites up to date
  • Provide publication support, including proofreading manuscripts, entering references, submitting papers to academic journals, and managing PMCID numbers in the NIHMS system
  • Assist with CV/biosketch management
Program Coordination
  • Assist with academic and social events for the CAUSALab, including scheduling programs, reserving space, placing catering orders, requesting AV/IT support, and onsite support
  • Manage CAUSALab email account
  • Assist with CAUSALab summer short courses and CAUSALab events
  • Assist with on/off-boarding of lab members
Research Coordination
  • Coordinate regulatory compliance tasks for CAUSALab faculty, researchers, and students, including IRBs (Institutional Review Board) and DUA (Data Use Agreement) submissions, renewals, and amendments
  • Regularly maintain agreements and research compliance, keeping track of submission deadlines and requirements
  • Provide training for CAUSALab researchers and trainees on regulatory compliance policies and processes
  • Other related duties as assigned
PLEASE NOTE: This position has a term appointment of 2 years from date of hire with the possibility of extension based on continued funding availability.

PLEASE NOTE: Occasional evening work may be required to support program events.

Basic Qualifications

  • 3+ years of related work experience required; a combination of education and work experience may be considered

Additional Qualifications and Skills

The following job-specific skills and competencies are preferred:
  • Bachelor's Degree
  • Experience organizing events, conferences, and meetings
  • Experience and comfortability working with Microsoft Office products (Outlook, Word, Excel, and PowerPoint)
  • Highly organized with strong attention to detail and accuracy
  • Works well independently and takes initiatives
  • Excellent written, verbal, and interpersonal communication skills
The following cultural competencies are also preferred:
  • Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments
  • Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion
  • Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity

Additional Information

Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!

----------
  • The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
  • Harvard University requires pre-employment reference checks and background screenings.
  • This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.
----------

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format

Hybrid (partially on-site, partially remote)


Commitment to Equity, Diversity, Inclusion, and Belonging
At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.

Learn more about the School?s mission, objectives, and core values, our Principles of Citizenship, and our diversity, inclusion, and belonging initiatives.

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Internal Number: 66691BR
About Harvard University T.H. Chan School of Public Health
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.
More Jobs from This Employer
More Jobs Like This
RN, Registered Nurse - Surg General   San Antonio, Texas
CHRISTUS Health Today
Patient Financial Coordinator   New York, New York
Columbia University Today
Ambulatory Practice Coordinator I   Baltimore, Maryland
University of Maryland Medical System Today
BACK TO TOP
Help is on the way!
We're sorry you are having trouble applying for this job.

Please try loading this job using the following link before submitting your help request: