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Business Administrator B, SAS Financial Management, Planning and Analysis

University of Pennsylvania

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Posted:

September 6, 2024

Location:

Philadelphia, Pennsylvania

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Salary:

Open

Type:

Full-time

Business Administrator B, SAS Financial Management, Planning and Analysis

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Business Administrator B, SAS Financial Management, Planning and Analysis

Job Profile Title
Business Administrator B

Job Description Summary
Reporting to the Associate Director, this position will manage Workday, contracting, purchasing and related tasks for many centralized departments and programs, including Computing, Facilities, HR, Dean's Office and others. This position will take direct responsibility for payroll for all staff in these departments; manage daily purchasing operations; oversee budgets, and perform additional duties as assigned.

Job Description

The Office of Financial Management, Planning and Analysis (FMPA) provides leadership in the School of Arts & Sciences in the areas of financial planning, analysis and controllership; additionally, FMPA provides financial operations support to the Dean's Office. Responsibilities include budgeting, forecasting, multi-year and strategic planning, financial modeling, variance analysis, and reporting.

Job Responsibilities/Duties:

Review and approve transactions related to the Central RBO's financial activities. This includes, but it is not limited to, procurement (BEN Financials), reimbursements (Concur), payment requests (Penn Marketplace), Service Provider Classification requests, Procards, and journal entries. Work closely with Associate Director to enforce financial policies and procedures in compliance with University standards.
Manage, process, and ensure the timely completion of a wide-range of HR and payroll activities. This includes processing weekly and monthly payroll and one-time payments in Workday, running reports, creating job requisitions and completing the onboarding process for new hires.
Provide continual client support and direction for all areas of business operations, including, but not limited to, systems training, policy, supplier relations, payroll, payables, receivables, and budgeting.
Financial management responsibilities include budgeting, forecasting, compliance, financial reporting, and monthly reconciliations for endowment, gift, and operating accounts.
Participate in School-wide and University initiatives to strengthen business operations.
Perform additional duties as assigned

Qualifications:

Bachelor's Degree required plus 2-3 years related experience or equivalent combination of education and work experience required.
Excellent critical thinking, analytical, verbal and written communication is required.
Strong attention to detail, accuracy, and follow-through, as well as demonstrated ability to take initiative and assume responsibility is required
Ability to apply solid organizational and time management to a deadline driven, multiple priority work environment is required.
Familiarity with UPENN financial and HCM systems (BEN Financials, Business Objects, Concur and Workday) a plus.
Must be comfortable interacting with University department administrators with the ability to clearly communicate policies.
The ability to be comfortable working in a frequently changing environment, and to function as part of a team.
Advanced proficiency in Microsoft Excel and Adobe applications.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
School of Arts and Sciences

Pay Range
$43,919.00 - $66,000.00 Annual Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/3600-Market-Street/Business-Administrator-B--SAS-Financial-Management--Planning-and-Analysis_JR00095294

Internal Number: 5601426

About University of Pennsylvania

Penn has a long and proud tradition of intellectual rigor and pursuit of innovative knowledge, begun by Benjamin Franklin in 1740. That tradition lives today through the creativity, entrepreneurship, and engagement of our faculty, students, and staff. Academic life at Penn is unparalleled, with an undergraduate student body of 10,000 from every U.S. state and around the world. The entering class of 2015 is the most talented and diverse in Penn's history. Consistently ranked among the top 10 universities in the country, Penn welcomes an additional 10,000 students to our top-ranked graduate and professional schools.

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Business Administrator B, SAS Financial Management, Planning and Analysis

University of Pennsylvania

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