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Accounts Receivable Clerk
California Institute of Technology
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Accounts Receivable Clerk

California Institute of Technology

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Details
Posted:
September 26, 2024
Location:
Pasadena, California
Salary:
Open



Accounts Receivable Clerk

Caltech

Job Category: Fulltime Regular
Exempt Overtime Eligible: Overtime Eligible
Benefits Eligible: Benefit Based

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

Under general supervision from the Director of Finance, successful applicant will handle the overall billing process of The Athenaeum's member accounts, along with revenue and receivables recording to the accounting system. Successful applicant will be guided by Institute and/or Athenaeum standard operating procedures, instructions, and established policies to accomplish assignments which are semi-routine in nature.

This is an Essential Reporting position. In the event of an emergency on campus, an employee designated as essential reporting has essential job skills that are needed for response and recovery and is expected to report to Campus as soon as possible.

Essential Job Duties
  • Process, prepare and generate monthly member billing for the club. This involves accurate posting of charges and payments to members' accounts to ensure the timely processing of monthly statements.
  • Attend to and resolve billing inquiries from members and departments regarding their Athenaeum account. Responsible for following through with department managers on validating any adjustments being made to member accounts when resolving billing issues.
  • Responsible for maintaining an accurate detail of receivables in the Northstar subledger.
  • Responsible for recording cash receipts and all related journal entries into Northstar, the club's financial book of record. This entails verifying and uploading checks and online payments into the AR system.
  • Accountable for the preparation of miscellaneous cash deposits
  • Responsible for the employees' holiday fund reconciliation and tracking
  • Assist with the regular follow-up of past due accounts (via collection letter, phone calls and turning accounts to collection agency)
  • Responsible for other duties and projects as deemed necessary and appropriate by the Director of Fiscal Operations.

Basic Qualifications
  • An Associate degree or equivalent or 2-3 years' experience in accounting.
  • Excellent oral and written communication skills and ability to work effectively with members, fellow employees, and various levels of management.
  • Excellent customer service skills.
  • The selected candidate must pass a pre-employment background investigation to be hired for this position.

Preferred Qualifications
  • Proficient in Excel, including the ability to create multiple spreadsheets, work with formulas and linked files, and update Excel spreadsheets as required by management.
  • The successful candidate must work with a high degree of detail and must be able to organize, manage and prioritize multiple tasks and deadlines.
  • Must be self-motivated to meet deadlines and work independently with minimum supervision.

Required Documents
  • Resume.


To be considered for this position please visit our web site and apply on line at the following link: https://hr.caltech.edu/work/job_openings

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.





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Internal Number: 5671106
About California Institute of Technology
The California Institute of Technology (Caltech) is a world-renowned science and engineering research and education institution, where extraordinary faculty and students seek answers to complex questions, discover new knowledge, lead innovation, and transform our future.
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