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Sr. Staff Administrative Assistant

University of Notre Dame

Details

Posted:

September 27, 2024

Location:

Notre Dame, Indiana

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Salary:

Open

Type:

Full-time

Sr. Staff Administrative Assistant

University of Notre Dame

The University of Notre Dame (ND.jobs) is accepting applications for a Sr. Staff Administrative Assistant.

Applications will be accepted until 10/09/2024.

The Senior Staff Administrative Assistant plays a vital role in creating a welcoming and professional atmosphere for faculty, staff, students, and visitors at the Law School. As the first point of contact, you will embody our values of respect and professionalism, ensuring that all interactions reflect the high standards of our institution.

In this position, you will provide essential administrative support to the Senior Executive Director of the Law School and a range of senior staff members, including the Director of Academic Affairs and Registrar, the Program Director of Alumni Relations, the Director of Finance & Administration, the Director of Information Technologies, the Director of Marketing and Communications, and the Director of the Law Library. This role requires exceptional multitasking skills and the ability to manage various responsibilities in a fast-paced environment.

What you'll do!

Coordinate multiple deadlines and assignments from senior staff and department heads.
Assist departments with creating and submitting travel and expense reports in compliance with University and Law School policies.
Provide general administrative support, including drafting correspondence, printing, faxing, and mailing.
Schedule meetings and reserve meeting spaces using EMS or Google.
Manage front desk operations, including greeting visitors and answering the Law School's main phone line and email account.
Arrange team lunches and outings, and manage office supply orders, business cards, and letterhead.
Maintain faculty and staff break rooms, ensuring inventory and supply ordering.
Handle all student employment processes, including job submissions and Ultratime reporting.
Process annual living stipends and summer stipends awarded to students.
Process departmental invoices and manage JV funds as needed.
Supervise a student worker on various administrative tasks.
Assist with building security protocols as necessary.
Perform other duties as assigned to support the success of the Law School.

This position offers the opportunity to be at the center of Law School operations, interacting with a wide range of stakeholders and playing a key role in the daily functions that keep the Law School running smoothly.

If you want to make a difference apply today!

#LI-AW1

Minimum Qualifications:

Minimum of 3 years of administrative support experience
Professional and welcoming demeanor
Excellent grammar, punctuation, and spelling skills
Collaborative team player with a willingness to assist others
Proficiency in Ultratime, GLez, Concur, EMS, Google Suite, Word, Excel, PowerPoint, and Adobe Acrobat
Ability to work independently and prioritize tasks effectively
Strong multitasking skills with the ability to meet multiple deadlines
Highly organized with strong attention to detail and accuracy
Commitment to understanding and supporting the mission of the Law School

Preferred Qualifications:

Prefer 5+ years administrative experience with increasing responsibilities

ABOUT NOTRE DAME:
The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual 'Great Colleges to Work For' survey...and we are proud of it!

This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at https://facultyhandbook.nd.edu/?id=link-73597.

Equal Opportunity Employment StatementThe University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).

APPLICATION PROCESS:
Please apply online at http://ND.jobs to Job # S251426. For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd. The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.

Internal Number: 5671785

About University of Notre Dame

The University of Notre Dame was founded in November 1842 by Rev. Edward F. Sorin, C.S.C., a priest of the Congregation of Holy Cross, a French missionary order. It is located adjacent to South Bend, Indiana, the center of a metropolitan area with a population of more than 315,000. Chartered by the state of Indiana in 1844, the University was governed by the Holy Cross priests until 1967, when governance was transferred to a two-tiered, mixed board of lay and religious trustees and fellows.

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Sr. Staff Administrative Assistant

University of Notre Dame

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