Academic Administrative Assistant and Registrar

About Shady Hill School: 

Since 1915, Shady Hill, a school of approximately 530 students (PreK - Grade 8) and 90+ faculty, has been a leader in progressive education. Shady Hill is a deeply mission-driven school.  We seek to develop independent, joyful and curious learners who respect their own accomplishments and those of others. We strive to be a community whose values are strong and whose teachers are unafraid to engage students in important questions. The school’s program allows children to explore their worlds and test their powers.  As a school with a historical and contemporary commitment to social justice, we believe that an inclusive and equitable community is an educational and moral imperative that empowers us all. Therefore, we seek to hire individuals who demonstrate a mindset and skill set that prioritizes cultural competence, equity, and justice in their practice with students and in their work with colleagues.

About the position: 

The Academic Administrative Assistant and Registrar provides administrative support to the Lower and Middle School Division Heads and acts as the Registrar for both divisions. The position requires a high level of professionalism, patience, and confidentiality as well as the ability to handle multiple tasks at once. This is a full-time, in-person, 12 month position. 

Specific Responsibilities:

Academic Administrative Assistant

• Provide administrative support to both Division Heads including managing their calendars, scheduling meetings, and prioritizing daily tasks 
• Order requested supplies for faculty school-wide, liaising with Accounts Payable regarding expense reimbursement requests and employee credit cards
• Provide support for grade or division level special events (parent coffees, curriculum nights, etc.) 
• Work with Sub Coordinator to ensure sub coverage is secured for teachers; track and pay subs accurately bi-weekly
• Manage recruitment including candidate visits for Lower and Middle School Gradehead openings
• Create employee duty schedule for each school year

Registrar

• Manage mid-year and year-end comments and grades collection from teachers
• Create classes, report cards, and manage gradebooks in Blackbaud
• Maintain academic files and respond to records requests 
• Assist Director of Secondary School Counseling with application process and create mid-year and end of year transcripts for Grade 8 students
• Facilitate applying out process for non-Grade 8 students 

Qualifications:

• Bachelor's degree preferred
• Previous experience working in a school setting required
• Previous administrative assistant experience required
• Previous experience with a CRM/database software preferred
• Effective, timely, and professional communication skills
• Ability to manage multiple competing priorities, balancing both long term projects and unexpected tasks. 
• High attention to detail
• Flexible, positive attitude, proactive, and sense of humor

To apply: please send a cover letter and resume to: apply@shs.org. Please be sure to include “Academic Administrative Assistant” in the subject line of the email. 

Shady Hill offers competitive salaries and a generous benefits package, including medical, dental and vision insurance plans and paid time off. Employees must be authorized to work in the United States. Shady Hill is an Equal Opportunity/Affirmative Action Employer. For more information on Shady Hill please visit us at www.shs.org. 

COVID 19 Protocols: All Shady Hill employees are required to provide proof of vaccination and to observe campus COVID protocols. All health and safety protocols are subject to change based on state, local and CDC guidelines and at the discretion of the Health and Safety Team.