Garden Administrative Officer

Reporting to the Garden's Chief Administrative Officer, the Garden Administrative Officer (GAO) is responsible for the financial and administrative services for the Botanical Garden, Herbarium, Outreach and Education Program, and Venue rental operations. The incumbent is also responsible for building and facility maintenance which includes the La Kretz Garden Pavilion, Garden outdoor venues and inside the La Kretz Botany Building. The GAO will work in collaboration with the Garden CAO, the Garden Director, university central campus administrators, Garden unit managers and staff, as well as contract and grant officials at extramural funding agencies to facilitate the needs of the Garden. Incumbent's additional responsibilities include strategic planning, development, implementation and management of administrative structures, projects, and procedures in support of the mission and vision of the Garden. In coordination with the Garden CAO, incumbent allocates and manages resources for business, purchasing, and financial needs. Will administer services including budgeting, preparation, and submission of grants, annual reports and fiscal closing responsibilities as well as accounting and fund management for all areas which includes the management of gift funds, contracts, grants, Sales & Services, and Garden Membership. Other responsibilities include supporting the Garden Director and other staff in the department; supervising the Marketing Specialist with venue reservation and facility management; promote campus use of the Garden; review and propose new operating policies and procedures necessary to implement short- and long-range plans and goals; and work with the Garden Director and Garden CAO to coordinate annual operating budgets. Incumbent is to advise the Garden Director and Garden CAO of University policies and procedures, provide input and feedback on the Garden's goals, objectives, and activities. Incumbent is to evaluate and take actions to improve department operations, recommends and implements solutions to difficult or unusual management or policy problems, and implements mandated budgetary goals. An on-campus presence of a minimum 3 days a week is required, with additional days possible due to business needs.