Staff Accountant and Accounts Receivable Specialist

Inspire and challenge. 

At Belmont Day School, we foster intellectual curiosity, honor differences, and empower meaningful contribution with excellence, respect, honesty, responsibility, caring, and joy.

Staff Accountant and Accounts Receivable Specialist

Belmont Day School is a Pre-Kindergarten to eighth grade 339-student independent school founded in 1927 by a group of parents committed to providing children with an excellent academic foundation and many opportunities for creative expression.  

The Staff Accountant  is a member of the school’s business office team and supports the accounts receivable,  general staff accounting, and HR administration needs of the school. This is a full-time, on-site, non-exempt, and benefit eligible position that reports to the Business Manager with a dotted line report to the CFO.

Responsibilities:

• Accounts Receivable and Billing
• Manage student billing and invoicing using Veracross integrated school accounting system: run online tuition billing processes, create invoices for additional fees, research and resolve billing issues.
• Track and collect payments: make bank deposits, post cash receipts accounting entries, resolve online payment issues. 
• Liaise with the Development Office to process and reconcile gifts. 
• Generate accounts receivable aging reports and review them with CFO and Business Manager.  Prepare monthly accounts receivable reconciliation.
• Communicate with parents on billing issues, payments issues and other questions with sensitivity, understanding and a customer service orientation.  Provide support to end-users of the school’s payment processing system.
• Meet all Billing and AR related reporting and processing deadlines.
  
  
• Staff Accounting
• Maintain fixed asset accounts, prepare all fixed asset related financial statement disclosures and audit support. 
• Perform general ledger account reconciliations as needed, working toward successful resolution of reconciling items.
• Perform miscellaneous journal entries and other general accounting duties as assigned.
• Serve as backup for the Accounts Payable function.  Understand the general ledger expense accounts, correct coding of expenses, and invoice processing workflow.
  
  
• Payroll & Benefit Administration
• Enter and manage semi-monthly, and biweekly payroll in ADP during the summer months, and ADP payroll for hourly employees throughout the year.
• Enter new hires and make updates to hourly  employee profiles in payroll system
• Support the HR Manager on payroll and benefit administration matters as requested.
  
  
• Other duties 
• Engage with students routinely by participating in our duty rotation at lunch, recess, and/or dismissal
• Perform additional responsibilities as required.