Expense Reimbursement Coordinator

The Accounts Payable unit of the Controller’s Office pays vendors’ invoices, employee reimbursements and travel expenditures timely, accurately, and within the University and State’s policies for disbursements, each document must be evaluated to insure all University and State disbursement policies are followed. A high level of knowledge and accuracy is demanded in the processing of accounts payable disbursements because both the Chancellor and Vice Chancellor for Finance and Administration expect work performance that does not contribute to audit findings; this includes the Internal Auditors, State Auditors and Federal Auditors who keep the University’s records under constant scrutiny. The purchasing information goes through many hands and Accounts Payable is the last line of defense for any improper payments or charges to departmental accounts. Ongoing monthly training for the campus is typically conducted by the AP staff.

This position audits and processes general reimbursement requests. Such as vendor payments via purchase orders, vendor direct pays, honorariums, and contracted personal services. This position researches invoicing problems and statements. This position works with departments and vendor to resolve issues. This position assists with lost or stolen checks via the affidavit process for the lost check and a replacement check.