AI Job Assist
Job Seeker Employer
Job Seekers, Welcome to ALUMNI CAREER CENTER
Purchasing Assistant
UCLA
SAVE savedJobs
false
SAVE savedJobs

Purchasing Assistant

UCLA

Application
The application opened in a new tab.
By using this feature you agree to our Terms and Conditions and Privacy Policy.
Details
Posted:
October 1, 2024
Location:
Los Angeles, California
Salary:
Open
Description

The Department of Medicine's central administrative office in the Division of Cardiology is seeking a detail-oriented Purchasing Assistant. In this role, you will be responsible for coordinating, placing, and tracking orders for equipment, lab supplies, and services for the department. You will interact with both on-campus and external vendors to resolve any issues related to invoice payments, ensuring smooth procurement processes. Key responsibilities include preparing requests for facilities services, media center support, and travel arrangements. You will also utilize the campus online purchasing systems (BruinBuy, Travel Express), as well as manual and internal processes, to manage transactions efficiently. Additionally, you will ensure all purchases comply with departmental policies, as well as University-wide guidelines and procedures.

Hourly range: $29.42-$42.14
Qualifications

Required:

  • Demonstrated ability to set and meet internal deadlines, work independently, use judgment and make decisions.
  • Strong computer skills sufficient to prepare financial reports.
  • Demonstrated skill in editing manuscripts and other materials for proper spelling, punctuation and grammar.
  • Mathematical skills to perform bookkeeping transactions. Ability to reconcile ledgers, recognize errors and make timely adjustments using university forms. 
  • Demonstrated ability to work independently and follow through on assignments with minimal direction
  • Ability to work when there are changes in workload and pressures of deadlines
  • Strong organizational skills
  • Computer knowledge and skill to use word processing and database programs, including MS Word, Excel, Powerpoint and Access.
  • Ability to maintain confidentiality of sensitive information.

Preferred:

  • Administrative and financial management experience.
  • Working knowledge of the following University Policies and Procedures:  University accounting forms and procedures, purchasing and material management policies and procedures, ordering office and lab supplies, familiarity with standard University vendors and their products, travel procedures and preparation of travel vouchers, facilities maintenance procedures and preparing service request forms.
  • Knowledge of UCLA systems: Bruin Buy and Travel Express.

Internal Number: 143044074
About UCLA
At UCLA Health, you can help heal humankind, one patient at a time by improving health, alleviating suffering and delivering acts of kindness. As you do, you’ll achieve great things in your life and your career. We’re a world-class health organization with four hospitals consistently recognized among the nation’s very best as well as an internationally-renowned medical school, primary and specialty care clinics and much more. Within our dynamic, innovative and growing organization, you’ll find exceptional opportunities to make the most of your abilities in a supportive, empowering and inclusive environment. If you embrace our values of Integrity, Compassion, Respect, Teamwork, Excellence and Discovery we invite you to see all you can accomplish at UCLA Health.
More Jobs from This Employer
BACK TO TOP
false
Help is on the way!
We're sorry you are having trouble applying for this job.

Please try loading this job using the following link before submitting your help request: