Bookkeeper

Position Summary: The Full-Charge Bookkeeper is responsible for the daily operations associated with accounts payable and receivable, payroll, and various accounting/finance operation functionalities. Producing financial reports, conducting periodic and annual audits in alignment with best practices, and managing the Payroll Specialist are essential within this position.

Essential Responsibilities:

General Ledger

• Reconcile and prepare financial reports and summaries monthly and as needed;

• Assist with accounting records and ledgers by reconciling monthly statements and transactions;

• Reconcile cash, bank accounts and revenues;

• Maintain an accurate general ledger, making adjustments as needed and

• Create journal entries for all accounts, including fixed assets.

Accounts Payable

• Receive and verify expense reports; reconcile expense and other financial reports with account balances and other office records;

• Facilitate payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies;

• Ensure outstanding obligations are credited upon payment, identify discount opportunities, and issue purchase order amendments or stop-payment orders as needed;

• Record entry of, verify documentation for, and distribute petty cash; and

• Monitor the business' cash flow.

Accounts Receivable

• Prepare, post, verify, and record customer payments and transactions related to accounts receivable;

• Create invoices according to School practices; submit invoices to customers and vendors;

• Draft correspondence for standard past-due accounts and collections, identify delinquent accounts by reviewing files, and contact delinquent account holders to request payment;

• Create reports regarding the current status of customer accounts as requested;

• Reconcile accounts receivable on a periodic (at least bimonthly) basis;

• Assist Director of Finance in reconciling revenue accounts each month; and

• Copy, file, and retrieve materials for accounts receivable as needed.

General

• Manage payroll, ensuring that allocations, timesheets, substitute teaching pay, and additional pay are reconciled and accurate to be processed in payroll;

• Process payroll, if needed, as a backup to the Payroll Specialist;

• Oversee the annual responsibilities associated with the annual financial audit/tax return, i.e. collecting, reconciling, and analyzing data information from Development, Auxiliary Services, Payroll, and other pertinent departments for auditing purposes, including requesting additional information as needed; and

• Other related duties as assigned.

Supervisory Responsibilities:

• Manage the Payroll Specialist.

Reporting Relationship:

• Reports directly to the Director of Finance.

Additional Information: 

Far Brook School 

Far Brook School Diversity, Equity, and Community