Assistant Director Finance Administration, Breathitt Veterinary Center

Summary of Job Duties and Responsibilities:

• Supervises nine positions in laboratory support functions including billing, data entry, customer service, operations, building and grounds maintenance and information technology.
• Ensures that laboratory support personnel perform to the level of a Level 1 Laboratory
• Responsible for fiscal management of the Breathitt Veterinary Center, including budget preparation, monitoring and quarterly fiscal reports to the Director
• Assists Director in preparing budgets and reporting to the Dean, Hutson School of Agriculture and the Vice President for Financial Affairs, Murray State University
• Assists Director in preparing and planning for State and Federal Grants and ensures that purchases support the Level 1 laboratory status.
• Monitors purchases and inventory of equipment, reagents, laboratory supplies, office supplies and general building supplies to ensure NAHLN Level 1 accuracy, timeliness, and capacity requirements are met.
• Monitors contracts, grants and other financial instruments to ensure that BVC is operating as a financially responsible entity.
• Monitors contracts, grants and other financial instruments to ensure BVC is operating according to state and federal laws
• Ensures that accounts receivable and accounts payable are processed in an accurate and efficient manner
• Liaisons with HR and other administrative offices for personnel and administrative matters (e.g., hiring, separation, administrative paperwork, requisitions, invoices, etc.)
• Prepares hazardous waste annual reports and permit applications. Schedules hazardous waste pickup.
• Works with the Maintenance supervisor in keeping BVC grounds well-kept and professional.
• Works with Maintenance supervisor in maintaining building environment suitable for testing procedures and personnel comfort
• Meets with building maintenance repair technicians to ensure HVAC equipment is kept in good repair and is working at an optimum level.
• Meets with vendors, representatives and repair technicians to ensure equipment is kept in working condition and ready for testing procedures as is fitting a Level 1 laboratory
• Works closely with Information Technology Administrator to keep BVC laboratory information management system program, quality management program and general IT systems programs operating at an optimum level
• Works with IT administrator to examine advancing technology and how it can be of use to BVC
• Serves as the principle liaison between BVC and the university administrative/support offices on main campus.
• Keeps the Director up to date on state budgets, appropriations and other matters affecting BVC.
• Serves as the Director's designated representative at meeting and functions as required.
• Perform special projects as determined by the Director

Minimum Education Requirements:

• Bachelor's Degree required.

Minimum Experience and Skill Requirements:

• 4 years in business related field
• Pleasant proactive personality with the ability to handle demanding situations, quickly adapt to address changing circumstances and demanding personalities and work as a team.
• Excellent communication, interpersonal, supervisory, multi-tasking and organizational skills.
• Excellent problem-solving skills; ability to troubleshoot deficiencies, identify corrective actions, evaluate new processes and materials/equipment, implement plans, and develop preventive actions
• Familiarity with budgeting, state bidding and reporting expenditures
• Ability to plan and make decisions often without instruction or supervision
• Advanced knowledge of computer programs such as Excel and Word; proficient internet research and email
• Proficient with business reports, human resource topics and budgeting
• Familiar with supervision and management of employees; ability to adapt to demanding situations
• Ability to describe problems with building management; HVAC and coolers and boilers to repair technicians and workers.

Special Instructions to Applicants:

• Letter of application describing training and work experience
• Resume
• Unofficial transcripts

Minimum Salary: $65,000

Maximum Salary: $72,000

Work Hours:

• May be required to respond on weekends, holidays and afterhours for building functions, meetings and emergencies.

Work Location: Hopkinsville, KY