| Position Number: 000303 Department: Financial Services (Adm) Employment Type: Permanent - Full-time Months Per Year: 12 Essential Duties and Responsibilities: This position is responsible for all aspects of the ongoing functionality of the Disbursements Team (Accounts Payable and Vendor Relations).
The position supervises the creation and updating of efficient and effective business processes related to Disbursements including maintaining documentation and developing and administering departmental and campus training related to Disbursements functions.
This position supervises the audits/processes of purchase order invoices and employee reimbursements from all University funding sources (State Appropriation, Federal Grants, Special Institutional, and Auxiliary) using Banner, 49er Mart, and ImageNow.
Additionally, this position oversees the issuance of payments to vendors in compliance with Federal, State, and University policies, guidelines, and acceptable risks.
Responsible for ensuring that: all University payments to vendors and employees are made in an accurate and timely manner; that the University remains in compliance with all accounts payable and tax requirements; and that the disbursements unit is staffed with well-trained individuals to meet these goals.
- Responsible for all aspects of the ongoing functionality of the Total Supplier Management (TSM) module within 49er Mart.
- Supervises the creation and updating of efficient and effective business processes related to vendor management, maintains documentation, and develops and administers departmental and campus training related to TSM and vendor management.
- Manage the Vendor Relations department, which is responsible for all aspects of vendor relations including the management of the vendor database and program, supplier and campus user support, and technical issues/upgrades/changes.
- Responsible for interacting with all vendors, internal and external, to ensure they are properly established and maintained within Banner Finance for disbursement, tax, and other compliance purposes.
Minimum Experience / Education: - Bachelor's degree and
- 3-5 years of experience; or an
- Equivalent combination of education and experience.
Preferred Education Skills and Experience: Strong supervisory and leadership skills with a focus on creating a team that operates with the highest level of integrity and service and in the best interest of the University.
Required skills include: - Ability to collaborate and foster teamwork within and across departments
- Innovation, resourcefulness, and results-driven
- Demonstrated leadership skills and abilities
- Proven track record of quality and integrity
- Ability and willingness to delegate effectively and to hold direct reports accountable
- Skilled decision-maker, with transparency in decision-making and management; ability to make good, consistent, and fair decisions (based on facts and data)
- Ability to handle multiple priorities effectively to ensure projects are delivered timely, accurately, and professionally
- Experience in higher education and/or complex institutions and/or governmental organizations is preferred.
- Commitment to support the University's mission and to work collaboratively with all University constituents
|
