Business Services Coordinator - Journey

Job Duties:

• Primary point of contact for timely and accurate payment of departmental accounts payable/receivables budgetary processes and documentation
• Monitor monthly line-by-line expenditures and transactions for accurate funds, account codes, and budgeted balances, under supervision of the Director of Admissions on ongoing fund balances, fiscal year-end planning, and Five-Year budget planning
• Work with Materials Management and ITCS to submit contracts and technology/software requests through PORT
• Maintain ECU issued PROCARD and confirm all purchases are approved and within the University purchasing card standards
• Monthly reconciliation of all revenue and expense accounts and submits budgets transfers to offset deficits
• Process miscellaneous departmental deposits into appropriate accounts with accuracy
• Fixed Assets Annual Inventory Report
• Assists in training new personnel in departmental financial procedures

• Review/submit travel pre-authorization and post travel reimbursement, and ProCard reconciliation for high volume travel for all departmental recruitment and other office personnel
• Monitors all department ECU issued ProCard purchases, ensuring University purchasing card standards and travel expenses are reconciled and within department budget
• Assists in training new personnel in Chrome River and department travel/ProCard procedures

• Reviews/signs off for Admissions staff and students bi-monthly timecard to acknowledge time recorded and/or leave earned or taken on a timecard has supervisor approval and is correct and complete, and that a timecard has met the minimum number of required approvals. The Kronos system requires sign-off to advance a timecard for payment and to show the record as complete and closed for the pay period
• Assists in training new personnel in Kronos responsibilities

• Manage Office Supplies Inventory and purchase supplies when needed
• Utilize the Materials Management Work Order system for facility maintenance, housekeeping, moving services, etc.
• Coordinates with ECU Surplus office for appropriate disposal of state-owned property within the department
• Confirm departmental compliance with university policy for record keeping and retention
• Special Projects as assigned by Director of Admissions
• Backup for personnel actions within the unit

Special Instructions To Application:

• Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section.
• If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
• Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
• Applicants must be currently authorized to work in the United States on a full-time basis.

Minimum Education/Experience:

Full time or Part time: Full Time

Position Location (city): Greenville

Position Number: 944632

Organizational Unit Overview: