Program Assistant

Position Summary:

• This position works closely with the project Director across all responsibilities including bi-weekly to monthly coordination meetings; attendance at twice monthly project team meetings; ongoing development-revision process of products and materials; and keeping the Director informed about project duties. Project duties occur weekly. 
• Enters data; conducts data audits; develops and implements procedures to ensure data quality; develops data tracking tools; engages in advanced Excel use to support data analysis; creates summaries of data; develops graphs; supports project report development, acquires information relative to supporting data analysis; and works with the project Director to coordinate all aspects of implementing a Tableau data workflow. Project duties occur weekly to monthly. 
• Manages all aspects of the NJ PBSIS Qualtrics account including maintaining the library, setting up forms, tracking and reporting on response patterns; exporting data; responding to data and information requests; and implementing project Qualtrics protocols and quality checklists. Project duties occur daily to weekly. 
• Works with the project Director to coordinate logistics for in-person and web-delivered events; works with the event host site to coordinate logistics; manages the contract process for fee-based sites; coordinates links and technology for web-based events; and works with other support staff to coordinate logistics planning and other duties relative to event planning. Project duties occur monthly to quarterly. 
•  Maintains a current project database of NJ PBSIS school and district partners, develops and manages campaigns in Constant Contact according to the project schedule of activities, tracks and provides updates on communications data; conducts routinely scheduled outreach to personnel in maintenance schools. Project activities occur weekly to monthly. 

Minimum Education and Experience:

• A Bachelor's Degree in Business Administration, Social Science or related discipline and three (3) years' experience in a business office, government agency or university setting performing duties parallel to this position are required. 

City: New Brunswick

State: NJ

Physical Demands and Work Environment:

• Physical Demands: Some in state travel to event sites throughout the state. Ability to lift weights up to approximately 30 pounds. Transporting event materials to site locations. Assigned parking deck is approximately 2 blocks from the office location. Carrying work equipment (e.g., laptop) to and from the office if using a hybrid schedule. 
• Work Environment:  New Brunswick based main office suite is shared with other NJ PBSIS team members and other Boggs Center staff. Semi private work area that is generally pleasant in a clean, well-lighted quiet to moderately loud setting. 

Special Conditions:

• Professional development will be provided to support successful achievement of duties and responsibilities. 

Posting Number: 24ST2303