Recruitment, admissions, and enrolled student experience: 35% Respond to inquiries from prospective students and/or faculty Manage all phases of recruitment, admissions and enrollment cycles for MS, PhD and Poultry Health Certificate programs Develop and implement admissions procedures, including faculty committee review process, SLATE application system review, Virtual Interview Days, and Recruiting Day. Provide recruitment and admission data and statistics for assessment and strategic planning purposes Implement recruitment strategies through communication and marketing initiatives Advise prospective MS and PhD students on admission and enrollment requirements and procedures in order to provide students with a positive application experience Liaise with and advise faculty who are interested in enrolling a graduate student Manage and address student problems and questions regarding admission policies and procedures, graduate school admission application, admission review and decisions and program enrollment Manage student annual review process
Collegiate Administrative Support: 25% (On Campus) Coverage of Deanâ™s Office reception as assigned Calendaring and facilitating standing and adhoc meetings for various College leaders. Backup coverage for college administrative team purchasing Responsible for arranging logistics and setup for internal meetings, retreats and events as assigned. Taking minutes, assisting with editing or drafting meeting summaries and internal emails for college leaders. Supporting CVM administrative leaders with additional administrative work volume.
MnDRIVE: 15% Guide all phases of the application and selection process for MnDRIVE Global Food Ventures Graduate Student Development Award Program (in cooperation with CFANS and SPH leadership) Advise on appropriate professional development activities Guide MnDRIVE fellows on required cohort activities Implement program activities including travel for all MnDRIVE Collect and distribute MnDRIVE year end reports Oversee MnDRIVE Celebration Lunch
Manage Student Representative Activities & Events: 10% Support and execute programs for current students including social events, volunteer opportunities, networking lunches, panels and professional development presentations Facilitate, schedule, and plan regularly scheduled and ad-hoc meetings with OGP and student reps Facilitate, schedule, and plan periodic professional development sessions Facilitate, schedule, and plan periodic student town hall meetings Facilitate, schedule, and plan Spring BBQ Create and execute all recruitment programs and events New Graduate Student Orientation CVM Recruiting Events External Recruiting Events CVMâ™s Research Day/RIDE Summit Responsible for CVMâ™s role in St. Paul Campus Science in Seconds in conjunction with CFANS and CBS CVM administrator of central 3MT program Manage OGPâ™s role in CVM Commencement Check in meetings with DVM/PhD cohort (semesterly)
Graduate Faculty: 5% Liaise with faculty inquiring about graduate faculty status, provide accurate information on program policy and procedure related to graduate faculty membership Manage new and renewing graduate faculty applications, distribute to relevant Program Advisory Committees Communicate application decisions and next steps to graduate faculty Facilitate bi-annual graduate faculty meetings; solicit agenda items, create PPTs, manage invitation and Zoom meeting reservations Organize monthly meetings for graduate program advisory committees; solicit agenda items, keep minutes/records, manage invitation and Zoom meeting reservations Organize and facilitate monthly OGP and DGS meetings; solicit agenda items, create PPTs, keep minutes/records, manage invitation and Zoom meeting reservations
Graduate Student Fellowships: 5% Manage fellowship program, understand intent of fellowships, communicate intent and purpose of fellowship awards to graduate faculty and graduate students Administer fellowship nominations, create online forms, manage submission process Utilize central scholarships system to award fellowships when required Liaise with CVM finance group to distribute fellowship awards when appropriate Convene ad-hoc review committee to select fellowship recipients
Communications: 5% First point of contact/responsible party for departmental email account Respond to inquiries from prospective students and/or faculty Develop, write, collate, produce and distribute weekly OGP newsletter using Salesforce Provide input on program recruiting materials Liaise with CVM Communications to promote program and student accomplishments Maintain OGP-related google groups (CMB & VMED student lists, CMB & VMED grad faculty lists) |