Contracts & Grants Analyst 2
Job ID:
Location: Main Campus - UCR
Schedule: 8AM - 5PM
Category: Accounting and Finance
Salary: $69,134 - $101,038
Full/Part Time: Full-time(100%)
Organization: College of Humanities Arts & Social Sciences
Department: Cindy Williams
Application Deadline: Open Until Filled
Position Information:
Under the general direction of the CHASS Contracts and Grants Unit Supervisor, administer and coordinate complex fiscal budgeting and administration to enable CHASS departments to maintain integrity and internal controls. For the CHASS Contracts and Grants team, perform high-level budget and resource analyses and conduct internal fund auditing using robust analytical tools. Track and reconcile expenses for extramural and other funding sources. Maintain strong internal controls and respond to changing needs for financial reports and ad hoc information for Principal Investigators, Chairpersons, and Administration. Prepare agency-specific multi-year budgets and coordinate the submission of contract and grant proposals for multiple federal and non-federal agencies. Assist in training departmental personnel on Contracts and Grants matters to help them resolve issues and manage funds more effectively.
This recruitment will be used to fill 2 openings within the department. This position is eligible for a hybrid remote work schedule.
The full salary range for the Contracts & Grants Analyst 2 is $33.11 - $48.39 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.
Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.
As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
Requirements:
Requirements
Educational Requirements
Bachelor's degree in related area and/or equivalent experience/training.Required
Experience Requirements
2-4 years of related experience RequiredExperience with processing moderately complex financial accounting transactions with an online financial system. RequiredMinimum 4 years of experience working with federal agencies PreferredMinimum 3 years of experience processing and submitting federal grant proposals and managing federal awards Preferred4-6 years of experience auditing funds for compliance PreferredExperience in NIH & NSF grant submission and management. PreferredExperience working in a university or higher education setting. Experience win preparation and submission of contract and grant proposal. Preferred
Special Conditions
Special OvertimeRequiredTravelRequired
Minimum Requirements
Skill in completing assignments with accuracy, timeliness, productivity, responsiveness, and reliability Ability to maintain confidentiality of financial and administrative information Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Ability to perform moderately complex financial analysis and customized reporting. Ability to solve problems using investigative/research and analytical skills Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles Skill in accurate record-keeping and database management, with strict attention to detail Administrative support experience, including strong organizational skills and ability to exercise independent judgment Ability to approach work assignments and problem solve using creativity and initiative Maintains current knowledge of compliance regulations in all areas of research administration. Effective oral, written, and interpersonal communication skills, including the ability to explain financial information to different audiences Writing skils to draft persuasive text for variety of audiences. Ability to manage a high volume of transactions. Demonstrated ability to work in a fast-paced environment with multiple projects with firm deadlines and the ability to work independently as well as cooperatively in a team situation Knowledge of grant funding processes, procedures and techniques. Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus.
Preferred Qualifications
Knowledge of the University of California financial policy and procedures. Experience using UCR online financial, payroll, purchasing and travel systems.
Additional Information:
Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview
Job Description Details:
Job Description Details
General Information
RSCH ADM 2 CX 004486 Cindy Williams Linda Phinguyen
Department Custom Scope
Under the general direction of the CHASS Contracts and Grants Unit Supervisor, administer and coordinate complex fiscal budgeting and administration to enable CHASS departments to maintain integrity and internal controls. For the CHASS Contracts and Grants team, perform high-level budget and resource analyses and conduct internal fund auditing using robust analytical tools. Track and reconcile expenses for extramural and other funding sources. Maintain strong internal controls and respond to changing needs for financial reports and ad hoc information for Principal Investigators, Chairpersons, and Administration. Prepare agency-specific multi-year budgets and coordinate the submission of contract and grant proposals for multiple federal and non-federal agencies. Assist in training departmental personnel on Contracts and Grants matters to help them resolve issues and manage funds more effectively.
Key Responsibilities:
Key Responsibilities DescriptionPercent Time In consultation with investigators, develop budgets including appropriate salary and benefit rates, travel, material and supplies, equipment, publications, and indirect costs. - Advise PI on the procedures and regulations for including subcontractors and cooperative grants. Coordinate with subcontracting campuses for budget grant approval. Incorporate subcontracts into the main grant. - Review submission requirements and assemble all elements of the grant proposal. - Interpret guidelines and policies to implement procedural compliance for multi-fund sources such as NIH, NSF, NEH, William T. Grant Foundation, Mellon Foundation, Spencer Foundation, John Templeton Foundation, UCOP MRPI, and other UC Research Programs. - Obtain signatures as required. Submit grant proposals to the Campus Research Office in a timely manner to ensure compliance with campus review and meet granting agency deadlines. - Administer and process research grants in the department. Serves as a resource on issues relating to new proposals, competing and non-competing, continuation, re-budgeting, cost transfers, no-cost extensions, continuation and document maintenance of these actions. - Responsible for fiscal management of all yearly income allocations from granting agencies. - In conjunction with PI and all fiscal aspects of awarded grants, ensure that expenditures are allowable according to agency-specific guidelines, the University of California Policies and Procedures, and the Business and Finance Bulletins. - Track expenses by maintaining running ledgers and project costs of subcategories for all sources available to PI(s). - Using the campus Ledger system, compare expenditures to source documents, verify past adjustments, and prepare corrections. Research and evaluate payment items specific to the grant. 35%
Department Role (DR): Advises department administrators on compliance regulations. 10%
Department Role (DR): Under general supervision, organizes, plans, establishes and monitors fiscal budget control of contracts and grants administration, gifts, endowments and privately funded projects for faculty research programs. - Responsible for coordination of budget allocations with department administrators. - Run Oracle reports as necessary to verify appropriations, erroneous charges, and balances to compare with internal departmental ledgers and project budgets. 5%
Department Role (DR): Analyzes transactions, expenditures, identifies and resolves discrepancies, financial and inventory reports. Prepares proposal budgets and support documents that are required by proposal guidelines. 5%
Department Role (DR): Applies professional concepts to provide projections, analyze spending and recommend adjustments. 5%
Department Role (DR): Responsible for assisting with all elements of internal and external grant preparation, and grant administration for the department. In conjunction with faculty, prepare grants for submission, establish time lines to allow for the campus review process, signatures, and submission deadlines. - Organizes, plans, establishes and monitors fiscal budget control of contracts and grants administration, gifts, endowments and privately funded projects for faculty research programs. - Responsible for administration and coordination of departmental budgets and accounting functions including financial activity trend and budget projection reports, ensuring fiscal integrity and control. - Assist with the monthly ledger reconciliation process. 5%
Department Role (DR): Assists in support of audit as directed by senior staff. 5%
Central Role (CR): Applies professional concepts to authorize establishment of contract and grant fund accounts with approval of other analysts or Director. 5%
Central Role (CR): Develops professional relationships with sponsor representatives to help identify funding opportunities for researches. 5%
Central Role (CR): Under general supervision, provides advice and counsel regarding sponsored projects administration to Department Administrators and PIS. Supports grant writing and proposal development initiatives to improve funding success. 5%
Central Role (CR): In compliance with institutional and sponsor policies, establishes mandated recordkeeping. 5%
Central Role (CR): Provide oversight and internally audit departmental contract and grant funds to determine the expenditures are in compliance with sponsor and UC Policies, and the budget is being executed as approved. Train departmental personnel as necessary to ensure a high level of compliance is maintained. 5%
Develops and/or oversees non-competing continuations, supplements and other award/agreement amendments. 5%
To apply, visit https://jobsportal.ucr.edu/jobs/34443158
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