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Finance and Administrative Officer (FAO) - SMPPH
University of California Riverside
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Finance and Administrative Officer (FAO) - SMPPH

University of California Riverside

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Posted:
November 2, 2024
Location:
Riverside, California
Type:
Full-time



Finance and Administrative Officer (FAO) - SMPPH


Job ID:
Location: Main Campus - UCR
Schedule: 8AM - 5PM
Category: Accounting and Finance
Salary: $100,100 - $190,500
Full/Part Time: Full-time(100%)
Organization: School of Medicine
Department: Mark Wolfson
Application Deadline: Open Until Filled

Position Information:
The School of Medicine (SOM) is seeking an experienced Finance and Administrative Officer (FAO) for the Department of Social Medicine, Population, and Public Health (SMPPH). The FAO is responsible for financial, administrative, operational, managerial, human resources, academic affairs and short- and long-range planning. In partnership with the Department Chair, as well as the Director of Community Engagement & Outreach for the Center for Health Communities, the FAO is responsible for developing short and long-range planning of administrative and financial goals and objectives; coordinates and carries out strategic support initiatives; serves in an advisory capacity to the department leadership on all matters related to the department's operations, taking initiative to develop administrative policy as required; serves as the main point of contact with the departments for non-medical issues and serves as a liaison with other departments as well as other campus offices and organizations; ensures that all University policies and procedures are strictly followed and enforced for all sources of revenue to the departments, and maintains accurate and comprehensive records related to all accounting and financial transactions performed by the department. Serves as the financial advisor to the leadership, responsible for managing the unit's operating budget, monitoring and/or participating in the development and implementation of Agreements and Provider-specific Profit and Loss (P&L) Statements; helps initiate the contracting process in partnership with the SOM Central Contracts unit and manages the annual Faculty Appointments Renewal process. This position has significant responsibility in organizing work to achieve broadly stated goals for the department, programs, and lines of business. The FAO identifies objectives, provides leadership, develops strategies and policies, and functions with a high degree of autonomy. SMPPH is a research-intensive department with substantial grants and contracts funding; the FAO will support the department in efforts related to funded research and service projects.

There is one position available at various levels for the Educational Analyst recruitments. The hiring department can recruit and fill this role at different levels within the position classification series. This position is also posted as
Finance and Administrative Officer (FAO) - SMPPH (Job #34073466). Applicants are encouraged to review both positions to determine the best match for their skills and experience. All applicants will be assessed based on the minimum requirements for the level(s) for which they have applied. If you wish to be considered in multiple pools or are unsure, please apply for both positions.

The full salary range for the Finance and Administrative Officer (FAO) - SMPPH is $100,100 - $190,500 annually. However, the expected pay scale for this position is up to $120,000 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.



Requirements:
Requirements

Educational Requirements
  • Bachelor's degree in related area and/or equivalent experience/training.
  • Required
  • Master's degree or PhD in a finance, public health, social science, or related field.
  • Preferred

    Experience Requirements
  • 8 - 13 years of related experience.
  • Required
  • Previous supervisory/managerial experience.
  • Preferred
  • Previous experience with UC accounting, payroll and purchasing processes, procedures, and systems.
  • Preferred
  • Experience in conducting and/or leading effective meetings and presentations to a leadership team
  • Preferred
  • Experience with financial management including budget and report preparation, analysis and forecasting across multiple funding sources from affiliation agreements, federal, state general and contract funds, grants, gifts, endowments, and education.
  • Preferred
  • Demonstrated experience with the operation of, and working knowledge of, the goals and objectives of a research center within a major university.
  • Preferred
  • Experience in the development, submission, and management of grants and contracts supporting research, teaching, and service efforts.
  • Preferred
  • Experience coordinating multi-site research projects.
  • Preferred
  • Experience in supporting social science and/or public health research and community-based research, including grant and contract development and implementation, human subjects protections, research ethics, data collection, research budgets, and IRB procedures and practices
  • Preferred
  • Experience managing research budgets, including budgets with contracts with outside agencies for services and expertise.
  • Preferred
  • Previous experience navigating in a large, complex organization with an understanding of the big picture; how the parts fit together and how to get the information necessary to resolve problems and trouble shoot.
  • Preferred
  • Experience coordinating community-based research and working with community partners.
  • Preferred

    Special Conditions
    Special
  • Travel Outside of Normal Business Hours
  • Required
  • Travel
  • Required

    Minimum Requirements
  • Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management under labor contract(s) and personnel policy.
  • Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; and/or accounting and payroll.
  • Broad knowledge of common organization-specific and other computer application programs.
  • Skills to work collaboratively with other locations.
  • Demonstrated management and conflict resolution skills to effectively lead and motivate others.
  • Proven skills to quickly evaluate complex issues and identify multiple options for resolution.
  • Skills in organization and customer service to effectively manage multiple important priorities. Proven ability to organize department work functions in an efficient and effective manner.
  • Strong verbal and written communication skills; ability to influence/persuade all levels of staff.


    Additional Information:
    Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

    UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

    • UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.

    • UC Riverside is the top university in the United States for social mobility. - U.S. News 2020

    • UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.

    • Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019

    • Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings

    • UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
    The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

    For information about our generous employee benefits package, visit: Employee Benefits Overview

    Job Description Details:
    Job Description Details

    General Information
    ADMIN MGR 1 000547 25 Mark Wolfson Maria Aldana

    Positions Directly Supervised
    Job CodeTitleFTE
  • 004263
  • ADMIN OFCR 2 CX
  • 1
  • 007397
  • PROJECT POLICY ANL 2
  • 1
  • 007708
  • FINANCIAL ANL 2
  • 1

    Generic Scope
    Spends the majority of time (50% or more) achieving organizational objectives through the coordinated achievements of subordinate staff. Establishes departmental goals and objectives, functions with autonomy. Manages the accountability and stewardship of human, financial, and often physical resources in compliance with departmental and organizational goals and objectives. Ensures subordinate supervisors and professionals adhere to defined internal controls. Manages systems and procedures to protect departmental assets.

    Custom Scope
    Responsible for managing the administrative operations of a school, OR a medium to large academic department, OR several small departments within a college, OR a medium to large non-academic department. Typically includes all or most of the following functions: IT, facilities, student services, contracts and grants, budgetary financial management and/or human resources. Manages a professional staff, typically large, and/or comprised of professionals in various fields. Assumes accountability for decisions made by subordinates. Performs long and short term planning for function. Erroneous decisions or failure to achieve goals results in additional costs and personnel, and serious delays in overall schedules.

    Department Custom Scope
    The School of Medicine (SOM) is seeking an experienced Finance and Administrative Officer (FAO) for the Department of Social Medicine, Population, and Public Health (SMPPH). The FAO is responsible for financial, administrative, operational, managerial, human resources, academic affairs and short- and long-range planning. In partnership with the Department Chair, as well as the Director of Community Engagement & Outreach for the Center for Health Communities, the FAO is responsible for developing short and long-range planning of administrative and financial goals and objectives; coordinates and carries out strategic support initiatives; serves in an advisory capacity to the department leadership on all matters related to the department's operations, taking initiative to develop administrative policy as required; serves as the main point of contact with the departments for non-medical issues and serves as a liaison with other departments as well as other campus offices and organizations; ensures that all University policies and procedures are strictly followed and enforced for all sources of revenue to the departments, and maintains accurate and comprehensive records related to all accounting and financial transactions performed by the department. Serves as the financial advisor to the leadership, responsible for managing the unit's operating budget, monitoring and/or participating in the development and implementation of Agreements and Provider-specific Profit and Loss (P&L) Statements; helps initiate the contracting process in partnership with the SOM Central Contracts unit and manages the annual Faculty Appointments Renewal process. This position has significant responsibility in organizing work to achieve broadly stated goals for the department, programs, and lines of business. The FAO identifies objectives, provides leadership, develops strategies and policies, and functions with a high degree of autonomy. SMPPH is a research-intensive department with substantial grants and contracts funding; the FAO will support the department in efforts related to funded research and service projects.

    Key Responsibilities:
    Key Responsibilities DescriptionPercent Time
  • Financial/Budgetary Management: Under the direction of the SMPPH Department Chair and in collaboration with the leadership of the Center for Healthy Communities, develops annual departmental budgets considering all revenue sources and departmental expenditures. Responsible for monitoring the operational budgets and variance reports on a monthly basis. Develops financial reports and recommends/initiates corrective strategic actions as needed to ensure financial solvency within the departments. Meets with departmental and CHC leadership on a monthly/quarterly basis to inform/advise on budgetary matters. Performs and prepares financial feasibility studies for implementation of new programs, changes in compensation structure, departmental assessments, cost containment and/or corrections. Maintains accurate and comprehensive records related to all financial transactions performed by the departments. Supports faculty and staff of the department in effective management of grants and contracts, in compliance with applicable rules and regulations.
  • 25%

  • Prepares short and long range planning for administrative services operations and improvements to processes. Establishes and recommends change to policies which affect the assigned unit(s).
    • 10%

    • May coordinate/oversee activities for other UC locations or external universities.
    • 5%

    • Manages systems and procedures to protect departmental assets.

    • Internal Number: 5771920
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